Continuing Review Package_Full Triennial Review

If you have renewed the study twice (2X) since the last full application to the committee, you are now due for a full, triennial review.

Create a new package to your existing IRBNet project number.  DO NOT CREATE A NEW PROJECT. 

  1. In “My Projects” view, click on the title of the project.  Be sure the IRBNet # is identical to the # contained in the renewal reminder that was e-mailed to you.  This will take you to the Project Overview page.
  2. Click the Project History button to the left.
  3. Click the Create New Package button in the middle of the page (if you don’t see the button, you were not granted access to create new packages when the study was shared with you)
  4. Click on the ‘New Document Package’’, which will take you into the Designer where you can work on documents for the new package.
  • Add the specific continuing review application(s)
  • IBC : ‘Application for Approval of Recombinant or synthetic nucleic acid molecules  Activities’ and/or
  • IACUC: ‘Full Application for Approval for the Use of Vertebrate Animals in Research and Educational Activities’, or ‘Application for Use of Animals for Non-Invasive Observational Field Studies’  and/or
  • SCRO ‘Application for Approval of Stem Cells/Stem Cell Lines in Research’
  • Complete and add a new registration form or edit an existing registration form
  • Complete a New Registration Form: This is done by clicking the ‘Add New Document’ button in the Designer, and ‘add’ the online wizard document called ‘Registration Form for IBC, IACUC or SCRO’ (lower, shaded box). Follow guided directions to complete this, in which you will be asked questions about your proposed use of animals, rDNA, and stem cells, as applicable. 
  • Edit an existing Registration Form: Refer to the ‘Documents from Previous Packages’ section at the bottom of the Designer view.  Click on the pencil icon for the Registration Form. This will open up the Registration Form. Make any necessary changes to previously entered information and save. The document will move to the ’New and Revised Documents in this Package section.
  • Review the Designer Library for other forms that may be required.
  • Upload active/pending grants that support the activity.
  • Upload any other documents you want to submit in support of the continuing review package.
5. Obtain necessary electronic signatures for your package
  • IMPORTANT: Before required individuals sign an IRBNet package, it is required that the last section of the committee application be reviewed for details on what their e-signatures certify.  
  • Once you are done uploading all your documents and have given access (shared) your submission with all relevant individuals, be sure to sign your project (click the button ‘Sign this Package’ on the left side margin of your screen), and make sure your department chair (with whom you shared the project) also electronically signs your project. The chair should only sign when your documents are finalized for submission, i.e., just before you are ready to submit to the IBC/IACUC/SCRO.  For new and continuing studies
  • Before you submit the project to the committee(s), you must obtain electronic signatures from the PI and the PI’s department chair. Projects that are submitted without these 2 signatures will not be processed until this is done.
  • Before an approval will be issued by the IBC and SCRO committee(s), all co-investigator e-signatures will need to be present in IRBNet. Signatures can be added to a project even if the individual in question has ‘read-only’ access, and even if the project is in ‘locked’ status.
6. Submit your project to the applicable committee(s)
  • When all documents are uploaded, and PI and Chair signatures are obtained, hit the ‘Submit this Project’ button on the left. You will be able to submit the one package to one or all committees.
  • To send your package to the IBC, choose Stony Brook University IBC Office as the organization.  You will then need to identify the submission type. Choose ‘Continuing Review/Renewal’’
  • To send your package to the IACUC, hit the Submit the Project button again, this time choosing Stony Brook University IACUC Office as the organization.  You will then need to identify the submission type. Choose ‘Continuing Review/Renewal’’
  • To send your package to the SCRO, hit the Submit the Project button again, this time choosing Stony Brook University SCRO Office as the organization.  You will then need to identify the submission type. Choose ‘Continuing Review/Renewal’’
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