VII. What is the administrative routing once you submit a package to the CORIHS Office? What’s with all the e-mails?

What is the administrative routing once you submit a package to the CORIHS Office? What’s with all the e-mails?

You (and anyone else to whom you have granted full access on the study) will receive e-mails at various steps of the review process for your package. They are meant to be informative, and to make the IRB process more transparent.

The ‘front office’ of the IRB does a preliminary review of your submission to confirm that all obvious components are present, individuals have been granted access where applicable (e.g., studies involving UH facilities, etc) and PI and dep’t chair e-signatures have been provided. If any such components are missing, the PI, study coordinator, and anyone else having full access will be notified by e-mail to address the issue.

Once a complete submission is received by the CORIHS Office, it will take one of two routes.

Exemption Submissions: If you are applying for exemption, the study will remain in the ‘virtual’ CORIHS office and be assigned a CORIHS# (see section XI for more on the various #’s in IRBNet). ORC administrators will then review the submission on behalf of the institution. You will receive an e-mail notifying you when the review is completed, and a decision is rendered. You will then log on to IRBNet, click on the study title, go into your project designer and review the decision letter from the office.

Non-Exempt Submissions (expedited or full committee reviews of new studies, continuing reviews, amendments, UP’s etc): If you have submitted something that requires review by one of our IRB’s, the submission will be assigned a CORIHS# (see section XI for more on the various #’s in IRBNet) and will then be forwarded from the CORIHS Office to IRB administrators for either CORIHSa or CORIHSb (depending on variables, e.g., deadlines, prior history of review etc.). Any investigator with full access on the study will receive an e-mail notifying them that the study has been forwarded to an IRB for either immediate review assignment (expedited review materials) or to be placed in queue for full committee review (full review materials). This e-mail does not require action from you. It is just an ‘FYI’.

  • If your package is expeditable, the IRB administrators will ‘share’ the submission with 1 or more IRB members of the relevant committee for their review. When all reviews are in, the IRB administrators will change the status on the study from ‘pending review’ to either approved, modifications required, or deferred to full committee. Any investigator will full access on the study will receive an e-mail notifying them of the change in status, with instructions to log on to IRBNet and see the review details in your ‘My Documents’, under Board Documents.
  • If your package requires full review, you will receive an e-mail, usually immediately following the ‘forwarded’ e-mail indicating that the project has been ‘Referred to Full Board’, along with the date of the meeting at which it will be reviewed. This e-mail does not require action from you. It is just an ‘FYI’. The IRB Administrators will prepare the meeting agenda approximately one week prior to the particular IRB meeting. Once the meeting has occurred, any investigator will full access on the study will receive an e-mail notifying them of the IRB’s decision regarding their submission.
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