FAQ

Effort Certification and Reporting Technology (ECRT)

Effort reporting is required by OMB Circular A-21 which requires certification of effort spend by all employees whose salaries are charged directly to federal and federal flow-through funds, as well as for reporting cost sharing associated with those awards.  

ECRT is The Research Foundation for SUNY’s online effort reporting tool that is used by Principal Investigator’s or their designees to facilitate effort certification.  ECRT training and resources are available on the effort reporting website.  

Effort reporting is the method of certifying to the federal granting agencies that the effort required as a condition of the award has actually been completed. 

An effort statement may display a total effort percentage in the range of 98.00 – 102.00 percent due to the manner in which ECRT handles rounding. This is acceptable and compliant as this is a tolerable range.  If a statement indicates a total percentage outside of that range, please contact the ECRT team at effortreporting @stonybrook.edu

If you have any question regarding the information on your effort statement, please contact the ECRT team at effort reporting@stonybrook.edu or call 632-6038.

Your username and password are the same as your Stony Brook University Single Sign-On NetID and password. 

If you do not know your NetID or password or need to reset it, please click on this link

Recommended browsers are listed below in the order of best user experience:

  • Latest version of Firefox
  • Latest version of Google Chrome
  • Latest version of Safari for Mac computers
  • Internet Explorer 9

NOTE:  If using Internet Explorer, it is best to run it in Compatibility view.

ECRT is accessible at the following link:  www.rfsuny.org/ecrt  

You will be notified via email when the certification period begins and the date by which the certification must be completed.  

You are required to certify effort three times per year during your active project.  At the end of the spring, summer and fall semesters.    

All Principal Investigators are required to certify the effort on their sponsored project for all individuals whose salaries are charged directly to their federal and federal flow-through award or for effort identified as cost share.   If you do not certify your effort statement, you will not be in compliance with OMB Circular A-21. The university is then at risk of losing existing and future funding from sponsoring agencies

The Principal Investigator or a designee must effort certify for individuals with salary charges on their federal or federal flow-thru sponsored funded grants. 

An effort report will be generated for any employee whose salary or any portion of salary is charged to a federally sponsored award, including federal flow-through funds, and for any employees with a cost sharing commitment associated with a federal or federal flow-through fund. If effort was committed on a sponsored project charged to a federal or federal flow-through fund, the report must be certified.

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