Purchase of Goods Guidance

Additional Information What Should I Consider Before Purchasing International Traffic in Arms Regulations Controlled Equipment?

Why Do Export Controls Matter When Making Purchases?

Purchasing (as well as renting, leasing, borrowing, or any other transfer) an item or information from an outside party should be accompanied by the export classification. In some cases, a license exemption, a license or a technology control plan may be required to share the information with a foreign national employee or visitor within the U.S. or to physically ship/transfer the item or information out of the U.S..

For a definition of Item and information as used in this document, please refer to Appendix 1: Terms as Used in the Guidance/Procedures Documents.

How to Review your Purchase of Goods for Export Compliance

Step #1: Existing University Vendor

Is the vendor in WolfMart?
• Yes, continue to Step #3.
• No, continue to Step #2.

If you need help with WolfMart, please visit Stony Brook University's WolfMart page or contact Procurement (631) 632-4573 or email Wolfmart_Help@stonybrook.edu

Step #2: Restricted Party Screening (RPS)

Conduct a RPS using eCustoms Visual Compliance (VC).
Is the vendor on a U.S. export restriction or denial list?
• Yes, STOP and contact the Export Control Officer for further guidance before making any purchases from this vendor.
• No, continue to Step #3.

Step #3: Item Use

Do any of the following apply to the item being purchased?
A. The item is for an export controlled project, which has a Technology Control Plan in place,
B. The item will be shipped or taken outside the U.S., and/or
C. The item has an obvious military or space capability, or is a type of laser, sensor, infrared camera, or high-performance computer.

• Yes, continue to Step #4.
• No, proceed with order.

Step #4: Export Classification Supplied by Vendor

Has the vendor supplied the export classification of the item being purchased?
• Yes, go to Step #6.
• No, continue to Step #5.

Step #5: Export Classification Not Supplied by Vendor

Choose one of the two following review options.
1. University Assessment: request that the University’s Export Control Officer perform a review of the proposed purchase. Send a description of the item being purchased as well as a link to the site that you want to purchase from to the Export Control Officer.
2. Self-Assessment: purchaser performs the review of the proposed purchase. Use the Item Classification Self-Review prior to purchase. Retain all documents used in the review. Continue to Step #6

Step #6: Evaluate Results

Export Administration Regulations result:

• For items other than source code or encryption technology, if the vendor informs you that an item/information is subject to the Export Administration Regulations (EAR), says it is EAR99, or gives you a specific Export Control Classification Number (ECCN) you may proceed with the order without contacting the University Export Control Officer.

• For source code or encryption technology, if the vendor informs you that it is subject to the Export Administration Regulations, says it is EAR99, or gives you a specific ECCN contact the University Export Control Officer prior to any order submissions.

International Traffic in Arms Regulations or Nuclear Regulations result:

• If the vendor informs you (or you suspect) that an item/information (including source code and encryption technology) is subject to the International Traffic in Arms Regulations or the Nuclear Regulations contact the University Export Control Officer prior to any order submissions.

Go to top