Apr 05

As we have been advising you for some time now, this sIRB Policy affects multi-site studies involving non-exempt human subjects research funded by NIH, and applies to grant applications with due dates on or after January 25, 2018 and R&D contracts in response to solicitations issued on or after January 25, 2018.

A new Special Topics Section to our updated Standard Operating Procedures (SOPs)  has been added that addresses the process for IRB Reliances and NIH sIRB here at SBU.

If you have any questions about relying on an external IRB, or about having SBU be the IRB of record, for multi-site studies, please contact Ms. Lu-Ann Kozlowski in this office:, 631-632-9036.

For more information and resources directly from NIH, please go to:

Apr 05

IRB approval is just one aspect of complying with institutional requirements for the conduct of human research. Ancillary reviews and approvals are required before the commencement of studies using the facilities and patients of University Hospital, involving reviewers responsible for sign-off in the following areas:

· Pathology

· Research Pharmacy

· Radiology

· Privacy/Security (HIPAA)

· Hospital Finance/Billing

· Chair of PI’s department

· Use of research-related radiation

· Use of surgical pathology or cytology specimens

Apr 05

For the past year, we have been preparing for our second re-accreditation with the Association for the Accreditation of Human Research Protection Programs (AAHRPP), and as a result, our SOPs have been extensively reviewed and updated.

We have posted them at this time as a single pdf here: Human Subjects Standard Operating Procedures but will create a more user-friendly format to allow for easy navigating in the near future. Please refer to these SOPs often to ensure the compliant conduct of your research activities.

Some of the more substantive changes you will notice:

1. Revisions to reflect the changes in FDA and NIH regulations over the past few years (and sent to you via this mailing and/or in Research News) including, e.g., the NIH GCP training requirement, allowance of FDA waiver of consent for minimal risk research, NIH single IRB requirement, etc.)

2. Revisions to reflect the (impending) move from IRBNet to Click as our IRB electronic management system.

3. Detailed SOPs on IRB reliance arrangements in Multi-site Research (see, in particular, Section 17.16)

4. Section (‘Recruitment of Subjects’) identifies that SBU participates in ResearchMatch (see new section 17.13) and confirms that, when recruiting patients as potential subjects, first contact must be made by someone who has a relationship (e.g., treatment etc.) with the patient; This policy protects the patient’s right to privacy.

5. Section 5.2 (‘Definitions’ within the ‘Obtaining Informed Consent’ section) provides greater detail, per the NYS Family Health Care Decisions Act, regarding the definition of a legally authorized representative who can give permission as a surrogate (in instances where an adult cannot consent for themselves).

6. Section 5.7 (‘Documentation of Informed Consent’) adds that, when using the short form procedure: In addition to receiving a copy of the (English) summary and a copy of the short form at the time of consenting, the subject must receive a copy of the summary, translated into their native language, as soon as possible after their enrollment into the study.

7. Extensive revision to Section 7.5 (‘Responsibilities for FDA-regulated Research’) to be clear regarding responsibilities of FDA regulated Clinical Investigators as well as responsibilities of those investigators who are also sponsors of INDs and IDE’s: see in particular Section (‘Additional Responsibilities When the Clinical Investigator is also the Sponsor of the IND or IDE [“Sponsor-Investigator”]’) and support services now available for Sponsor-Investigators (Section

8. Section 14 (Conflicts of Interest in Research) was revised to reflect the new annual disclosure process utilizing the electronic myResearch program.

9. Section 17.4 (‘Registration of Clinical Trials’) clarifies which research activities are subject to the registration requirement.

10. New Special Topics for:

a. Genomic Data Sharing (GDS) for NIH Grant Submissions (Section 17.12);

b. ResearchMatch as a Recruitment Tool (Section 17.13);

c. Conducting Research in a Clinical Setting (e.g., University Hospital): Special Considerations (Section 17.14);

d. Additional Requirements for Studies Funded by the Department of Defense (Section 17.15);

e. IRB Reliance/Single IRB (sIRB) Review (Section 17.16)

Apr 05

February 9, 2018

See the federal register here:, and note: “Federal departments and agencies listed in the Interim Final Rule are also in the process of developing a notice of proposed rulemaking (NPRM) seeking public comment on a proposal for further delay in the required implementation of the revised Common Rule (for example, until January 21, 2019).” We will continue to monitor the situation, while concurrently working toward an easy transition for implementation of the new rule requirements when compliance with the final rule becomes required.

Feb 27

When the Advanced Energy Research and Technology Center (AERTC), a New York State-designated Center of Excellence, was founded several years ago at Stony Brook University, its goal was to foster collaboration between the brightest minds in academia and industry leaders in energy.

Launching the Institute of Gas Innovation and Technology are, from left, Devinder Mahajan, PhD; Stony Brook University President Samuel L. Stanley Jr.; SUNY Chancellor Kristina M. Johnson: Ken Daly, President of National Grid New York; and Robert Catell, Chairman of the Advanced Energy Center.

Its interdisciplinary research program and state-of-the-art laboratories have since kept the University at the leading edge of discovery, resulting in new technologies that impact residential and commercial energy use worldwide.

Stony Brook recently took another step in its commitment to a future that protects the environment with efficient, sustainable energy management. The University announced on Friday, Feb. 16, the formation of a new Institute of Gas Innovation and Technology (I-GIT), a consortium of industry and academic leaders focused on the development of new energy technologies designed to promote sustainability and save the environment.

University President Samuel L. Stanley Jr. joined State University of New York Chancellor Kristina M. Johnson, other University leaders, and representatives from National Grid New York for a ribbon-cutting ceremony Feb.16 at the Institute’s new offices, at AERTC in Stony Brook’s Research and Development Park. The ceremony marks Chancellor Johnson’s first visit to Stony Brook following her appointment in September 2017.

Devinder Mahajan, PhD, a professor of chemical engineering, graduate program director in the Materials Science and Chemical Engineering Department, and expert and accomplished researcher in advanced clean energy technologies, with will serve as Director of the Institute.

“I-GIT embodies three of the four themes I spoke of at my first State of the University System address: innovation, sustainability and partnership,” Chancellor Johnson said. “This institute is a strategic partnership between Stony Brook University and National Grid for research and development of sustainable energy usage innovation, but the Institute doesn’t stop there. All parties are coming to this venture with an open mind to what can be accomplished for the communities we serve, the researchers, faculty and students who will come through these doors, and future partnerships. Congratulations to Stony Brook and the community. We couldn’t be prouder to be a part of this exciting opportunity.”  

During the ribbon-cutting ceremony, President Stanley thanked Chancellor Johnson for her continued support.

“Stony Brook’s outstanding faculty is happy to collaborate with partners at SUNY and not only work with the energy center, but work across the campus to bring other disciplines involved to address key issues in gas research,” President Stanley said. “Thank you, Chancellor Johnson, for your leadership. We look forward to working with you and watching the consortium grow.”

The University has partnered with National Grid, one of the largest investor-owned energy companies in the world, to launch I-GIT. National Grid serves communities in Massachusetts, New York, Rhode Island and the United Kingdom, and it boasts robust policies and programs focused on environmental protection. Sustainability plays a key role in the company’s values and decision making.

“As a leading clean energy company, National Grid is proud to be a founding partner of the Institute, which will support clean gas technology development and deployment for homes and businesses through academic-industry collaboration,” said Ken Daly, President of National Grid New York. “The consortium’s innovative approach will help provide our customers and the local communities that we proudly serve with a 21st century clean energy economy.”

National Grid is sponsoring a research project to be developed by the consortium that includes a review of energy usage data. The data will be used to identify new methods to improve gas energy efficiency and safety.

I-GIT is focused on finding clean, affordable energy solutions to meet the nation’s growing energy demands and challenges. It will also serve as an independent source of information and analysis on gas technology and related policies, and support advanced concepts in gas technology development and deployment for homes and businesses.

The Institute is overseen by an advisory board of University researchers and leaders from founding organizations, including National Grid. Devinder Mahajan, a professor of chemical engineering and graduate program director in the Materials Science and Chemical Engineering Department in Stony Brook’s College of Engineering and Applied Sciences, and an expert in natural gas technology, will serve as director of the Institute.

“The establishment of the Institute comes at a crucial time as global gas supplies are now projected to last over 200 years at the present rate of consumption,” Mahajan said. “Natural gas burns cleanly because its principal component, methane, contains 25 percent hydrogen by weight. This large amount of hydrogen contributes greatly to the hydrogen economy. By adding renewable gas or other technologies to the mix, the hydrogen content will further increase, which is central to the Institute’s commitment to promoting ‘decarbonizing’ fuels.”

The formation of I-GIT comes on the heels of SUNY’s participation in the newly formed University Climate Change Coalition (UC3), announced Feb. 6 during a higher education summit on climate change, at which President Stanley was a featured speaker representing the SUNY system. Stony Brook University represents the 64 institutions of SUNY in the UC3, which comprises 13 leading research universities in the U.S., Canada and Mexico.

“[SUNY] has some of the largest energy demands of any system in the country, and so we’re very interested in being a part of this coalition. We believe that research universities are the place that can tackle these kinds of issues,” President Stanley said during remarks at the summit. “We have the diversity and multidisciplinary approaches to help us find those technical solutions. The partners that have been brought together as part of this coalition have both the innovative approaches and the scope and scale needed to really make a difference in our world.”

The goal of the coalition is to aid local communities in the transition to a low-carbon, eco-friendly lifestyle. To achieve this, each participating institution will hold a climate change forum, and the findings from each will be compiled to create a cohesive, international plan of action. The member institutions have already committed to lessening the carbon footprint of their campuses.

These initiatives are a continuation of the sustainability efforts already taking place at Stony Brook.

The University is in the process of improving its energy efficiency performance by 20 percent and reducing its greenhouse gas emissions by 30 percent. Over the past three years, the University has replaced all of its oil-fired boilers with more efficient gas-fired units not only to improve efficiency but also to reduce hazardous air pollutants. Stony Brook is also working toward sub-metering all of the buildings on campus, allowing for more precise energy use data. Similarly, I-GIT plans to focus on more advanced, safer methods of gas metering.

In addition, Stony Brook is a major sponsor participant in the 10th Advanced Energy Conference being held March 26–28 in Manhattan. This year’s theme, “The Future of Energy is Here,” will celebrate the ways that research and development in renewables, batteries and other technologies have become a vibrant part of our economy.

Stony Brook’s ongoing sustainability research, coupled with the achievements of AERTC, make the University a natural fit for the Institute, President Stanley said.

— By Melissa Arnold

Oct 20
Thanks for asking. Our Step 1 application has been submitted and is being reviewed. Once tweaks are made, and our Step 2 is in, I will send you some of the more significant changes to our SOPs that you will need to know about, as well as more on our move from IRBNet to myResearch (Click).
Oct 20

Our federal friends have been very busy lately, on seemingly everything but finalizing that pesky new final 'Common Rule' regulation (yup, still no word). Since they (read as NIH) understand we have been inundated, NIH recently released these resources to help you understand the NIH clinical trial definition and the related policies that have been issued (note the webinar on October 18th on Single IRB requirement effective January 2018):

Oct 20

Stay up to date on announcements from the NIH Office of Science Policy here:

Oct 20

So, what do you need to know?

1. The policy goes into effect for all grants (new, renewal, revision, or re-submission) going in to NIH for funding with an receipt date of January 25, 2018. Multi-site studies within ongoing, non-competing awards will not be expected to comply with the policy until a competing renewal application is submitted.

2. The policy covers all domestic (US) sites of NIH-funded, non-exempt, multi-site studies.

3. The policy applies only to studies where the same research protocol is being conducted at more than one site; it does not apply to studies that involve more than one site but the sites have different roles in carrying out the research.

4. Applicants for NIH funding will be expected to submit a plan in the grant identifying the sIRB that will serve as the IRB of record for all study sites. It will be the responsibility of the applicant to assure that the sIRB is qualified to serve; (the applicant’s plan will not be evaluated in peer review). Please contact our office early on if you are the one who will need to come up with that plan so that we can ensure an appropriate choice for IRB, given the study parameters etc.

5. IRBs that are chosen to review on behalf of multiple sites will (likely) start charging a fee for the review. The additional costs associated with sIRB review may be charged to grants or contracts. The Office of Sponsored Programs is gearing up to help you know what's allowed budget-wise and whether or not its direct or indirect costs etc.

6. There are exceptions to this requirement and they will be granted if the use of an sIRB is prohibited by federal, state, or tribal laws or regulations, and for other reasons that are not likely to apply to us too often.

This is the link to the details of the policy: (ignore the effective date of May 2017, it was changed to the January date).


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