May 03

The New Fringe Rates have been approved and are in effect 5/2/17. They Can be seen at

Apr 05

As of April 1, 2017, the Policy on Tuition Remission for Graduate Students Supported by Sponsored Projects has been updated to charge six (6) credits per semester per supported student at the in-state rate prevailing at the time the proposal is submitted, with this rate continuing for the life of the grant. Currently, six (6) credits at the in-state rate is $2,718 per semester. In addition, the policy now allows pro-rated charges for graduate students who are supported part-time on a grant. Additional information can be found here.

Apr 27

The P209 Investigator Conflict of Interest Policy has been revised to enable the transition from a submission-based paper process to an online Annual Certification process through the new myResearch portal (Huron Click).

Therefore, beginning May 1st, the Conflict of Interest (COI) PDF forms will no longer be required for any faculty, staff and students that have previously been required to submit paper COI forms to the Office of Sponsored Programs for COEUS proposals submissions, PHS annual awards, changes/additions of investigators to current/new awards and/or to the Office of Research Compliance for participation as study personnel on IRB applications.

All Annual Certifications are required to be submitted in myResearch no later than May 31st.

During the May transition month,all faculty and staff (as required above) must have completed an Annual Certification in myResearch for new awards received in this month, for PHS award anniversaries and for new IRB submissions for COI review in accordance with the campus and federal policies.

Please direct any questions you may have regarding this change you may visit the Conflict of Interest Website or contact Susan Gasparo, in the Office of Research Compliance,, 631-632-1954

Mar 21
Key Dates
Release Date:   March 17, 2017


The Department of Health and Human Services (HHS), including NIH, operates under the “Further Continuing and Security Assistance Appropriations Act, 2017,” (Public Law 114-254) signed by President Obama on December 10, 2016.  This Act (CR) continues government operations through April 28, 2017 at 99.8099 percent of the FY 2016 enacted level.

Continuing the procedures identified under NOT-OD-17-001 and NOT-OD-16-046 and consistent with NIH practices during the CRs of FY 2006 – 2016, the NIH will issue non-competing research grant awards at a level below that indicated on the most recent Notice of Award (generally up to 90% of the previously committed level). Upward adjustments to awarded levels will be considered after FY 2017 appropriations are enacted, but NIH expects institutions to monitor their expenditures carefully during this period.  All legislative mandates that were in effect in FY 2016 (see NOT-OD-16-044 and NOT-OD-16-048) remain in effect under this CR.  Per NOT-OD-17-049, the salary limitation set at Executive Level II of the Federal Pay Scale, was increased from $185,100 to $187,000, effective January 8, 2017. The Ruth L. Kirschstein National Research Service Award postdoctoral stipend levels and tuition/fees for FY 2017 are described in NOT-OD-17-003. Until further notice, the undergraduate and predoctoral stipends and tuition/fees will remain at the levels announced in NOT-OD-16-062.





Mar 21


Since 1990, Congress has legislatively mandated a limitation on direct salary for individuals under NIH grant and cooperative agreement awards (referred to here as a grant). The mandate appears in the annual appropriation act that provides authority for NIH to incur obligations for a given Fiscal Year (FY). At this time NIH has not received a FY 2017 appropriation, and is operating under a Continuing Resolution "the Further Continuing and Security Assistance Appropriations Act, 2017" (Public Law 114-254) that applies the terms and conditions of the Consolidated Appropriations Act, 2016.

The Consolidated Appropriations Act, 2016, restricts the amount of direct salary to Executive Level II of the Federal Executive pay scale. The Executive Level II salary was previously set at $185,100, and increased to $187,000 effective January 8, 2017.

For awards issued in those years that were restricted to Executive Level II (see Salary Cap Summary, FY 1990 – FY 2016), including competing awards already issued in FY2017, if adequate funds are available in active awards, and if the salary cap increase is consistent with the institutional base salary, grantees may rebudget to accommodate the current Executive Level II salary level. However, no additional funds will be provided to these grant awards.

Once the Department of Health and Human Services Appropriation for FY 2017 is enacted, NIH will publish the annual Notice of legislative mandates to provide information on any statutory provisions that limit the use of NIH grant funds in FY 2017. Additional guidance on the salary cap will also be provided at that time.

For a historical record of the salary cap, including effective dates see:


Please direct all inquiries to:

Questions about specific awards may be directed to the Grants Management Specialist identified on the Notice of Award.

Jan 24

Full details of this announcement can be found at or by searching for NOT-OD-17-037

Effective February 9, 2017, if the recipient organization has submitted a renewal application on or before the date by which a Final Research Performance Progress Report (Final-RPPR) would be required for the current competitive segment, then submission of an "Interim-RPPR" via eRA Commons is now required. Based on this requirement, the NIH will discontinue the policy for renewal applications whereby, “whether funded or not,” the progress report contained in the renewal application may serve in lieu of a separate final progress report.

Like the Final-RPPR, recipients will be required to adhere to the new requirement to report on Project outcomes in the Interim-RPPR. This section will be made publicly available, thus allowing recipients to provide the general public with a concise summary of the cumulative outcomes or findings of the project (analogous to the Project Summary/Abstract section of the competing application) at the end of a competitive segment.

An Interim-RPPR link for the grant will appear in the Status tab in eRA Commons after the period of performance end date has passed. In the event that the renewal application is funded, NIH will treat the Interim-RPPR as the annual performance report for the final year of the previous competitive segment. If the renewal application is not funded, the Interim-RPPR will be treated by NIH staff as the institution's Final-RPPR.

As stated in NOT-OD-17-022, the Interim-RPPR must be submitted via the eRA Commons no later than 120 calendar days from the period of performance end date. If a recipient fails to comply with this reporting requirement, NIH may take one or more enforcement actions, such as a decision to withhold a non-competing continuation award, consistent with NIHGPS Chapter 8.5.2. NIH will maintain the business rule in the RPPR module enabling institutional signing officials (SOs), at their discretion, to delegate submission of the Final RPPR or Interim-RPPR to the Program Director/Principal Investigator (PD/PI).

Further guidance is provided through the scenarios below outlining the process of when to submit a Final or Interim-RPPR.

Scenario - Status of Competing Renewal Application
1. Competing Renewal not submitted -Submit a Final-RPPR no later than 120 calendar days from the period of performance end date.
2. Competing Renewal submitted - Submit an Interim-RPPR no later than 120 calendar days from the period of performance end date. If the competing renewal is funded, NIH will treat the Interim-RPPR as the annual performance report for the final year of the previous competitive segment.
3. Competing Renewal submitted but not funded -Submit an Interim-RPPR no later than 120 calendar days from the period of performance end date. If the competing renewal is not funded, NIH will treat the Interim-RPPR as the institution's Final-RPPR. To reduce burden NIH will not require recipients to submit an additional Final-RPPR if the renewal application is not funded.

Reminder: Effective January 2017, NIH requires recipients to report on Project Outcomes in Section I of the Interim and Final-RPPR. Therefore, in each scenario listed above, Project Outcomes must be provided by the recipient in order for the recipient to submit their final report in eRA Commons. Otherwise, eRA Commons will not allow recipients to submit the required report and recipients will be considered non-compliant.

Implementation of the Final RPPR for Small Business Innovation and Research (SBIR) and Small Business Technology Transfer (STTR) grants will occur approximately 2 months after implementation for all other NIH grants due to unique final reporting requirements under the Small Business Administration's SBIR/STTR Policy Directive.

Jan 24

On January 30, 2017, the National Science Foundation (NSF) will release updates to FastLane that may impact the way you work. NSF will implement the following changes in FastLane to support the policy updates in the Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 17-1) and to run new and enhanced automated compliance checks on proposals:
Proposal Submission

• Two new types of proposals will be incorporated into the PAPPG with new required supporting documents and automated proposal compliance checks.

o Grant Opportunities for Academic Liaison with Industry (GOALI): GOALI is a type of proposal that seeks to stimulate collaboration between academic research institutions and industry. The new GOALI automated compliance checks will
require hat at least one Co-Principal Investigator (PI) exists on the proposal and the “GOALI-Industrial PI Confirmation Letter” is uploaded at the time of proposal submission. All automated compliance checks applicable to Research proposals
will apply to GOALI proposals. GOALI proposals were previously submitted via a program solicitation.

o Research Advanced by Interdisciplinary Science and Engineering (RAISE): The RAISE proposal type supports bold, interdisciplinary projects. The new RAISE automated compliance checks will require that a “RAISE-Program Officer
Concurrence Email” is uploaded at the time of proposal submission, the proposal award budget is less than or equal to $1 million, and the proposal duration is less than or equal to 5 years. All automated compliance checks applicable to
Research proposals will apply to RAISE proposals.

• The Facilitation Awards for Scientists and Engineers with Disabilities (FASED) type of proposal will be included on the FastLane dropdown menu. All automated compliance checks applicable to Research proposals will apply to FASED proposals.

Deadline Submission

• Organizations that are unable to submit a proposal prior to a deadline due to a natural or anthropogenic disaster will be required to submit a new Single Copy Document, “Nature of Natural or Anthropogenic Event,” when attempting to submit a late proposal using the “Special Exception to the Deadline Date Policy” box on the NSF Cover Sheet.

Updated References and Terminology

• The PAPPG (NSF 17-1) has been modified in its entirety, to remove all references to theGrant Proposal Guide (GPG) and Award & Administration Guide (AAG). The document will now be referred to solely as the NSF Proposal & Award Policies & Procedures Guide and is sequentially numbered from Chapter I-XII. All system references and links to the GPG and AAG will be updated to corresponding references and links in the PAPPG (NSF 17-1).
• “International Travel” type of proposals will be renamed to “Travel” and will be expanded to include domestic and international travel.
• “Facility/Center” type of proposals will be renamed to “Center/Research Infrastructure.”

Enhanced Automated Compliance Checks

• In addition to the new compliance checks for the GOALI, RAISE, and FASED types of proposals, FastLane will run enhanced automated compliance checks across several proposal types and will generate errors or warnings when the submission or deadline validation compliance checks are not met.
• Checks are run during “Check Proposal,” “Forward to SPO,” and “Submit Proposal.” The complete list of FastLane automated compliance checks effective January 30, 2017, is available here.

Note About Proposal File Update (PFU):

The automated compliance checks also apply when a PFU is performed on a proposal. The compliance checks will be run on all sections of the proposal, regardless of which section was updated during the PFU. Proposers should be aware that if a proposal was previously submitted successfully, a PFU performed on the proposal will be prevented from submission if the proposal does not comply with the compliance checks in effect at the time.

For system-related questions,please contact FastLane User Support at 1-800-673-6188 or Policy-related questions should be directed to

Jan 25

NIH requires a Data Sharing plan for all application types listed below. Investigators should include a description of how final research data will be shared, or explain why data sharing is not possible. The precise content and level of detail to include in a data sharing plan depends on several factors, such as whether or not the PI is planning to share data, the size and complexity of the dataset, etc.

As of August 27, 2014, the National Institutes of Health (NIH) has also announced its final Genomic Data Sharing (GDS) Policy. This policy is designed to promote sharing, for research purposes, of large-scale human and non-human genomic data generated from NIH-funded research. A template of what you need to include can be found at

All NIH Research (R) & Program (P) Grants, Cooperative Agreements (U), Individual career Development (K) (with the exception of K12 awards) and all other proposals including S (equipment) awards that have research components, will need to include a Data Sharing plan to be submitted by OSP. This plan should include how genomic human and non-human data, animal material and unique data that is not readily replicated, will be shared.

NIH policy has in some instances attached a dollar value threshold for when data sharing plans are needed, but more often than not and specifically with Genomic data, this threshold is being waived.
To make sure that Data Sharing plans are included when they are needed for all submissions for proposals due on or after January 25, 2017, it will be necessary to include a Data Sharing plan within the application. If you feel that a Data Sharing plan does not pertain to your project, please upload the attachment in the space provided on the application with the explanation of why your project should be exempt from this requirement.

Also, please note that this policy also applies to research that will be sharing or using data accessed from NIH-supported repositories.
Investigators with questions about whether the Policy applies to their proposed research should consult the relevant Program Official or Program Officer or the IC’s Genomic Program Administrator (GPA). Names and contact information for GPAs are available through the NIH GDS website.

Dec 27
Effective for calendar year 2017 due dates and beyond, the standard application due dates for F31 - Diversity applications will be the same as all other F Series Fellowship applications - April 8, August 8, and December 8. In the past they have had their own due date on the 12 of the month. For complete details see NOT-OD-17-029
Dec 29

Stony Brook University (SBU) has received a three-year grant for more than $400,000 from the National Science Foundation (NSF) to expand the University’s decades long commitment to engage underrepresented minorities in the geosciences.

Under the NSF-sponsored GeoPATH-IMPACT program, Stony Brook faculty will provide research and fieldwork opportunities for students, including during a six-week summer program.

The grant will be used to develop the Stony Brook GeoPATH-IMPACT program, which will cultivate STEM education and pathways into the geosciences to increase underrepresented student involvement and experience from high school through community college to 4-year institutions.

Led by Professor Brian Colle from Stony Brook’s School of Marine and Atmospheric Sciences (SoMAS), this project will: (1) Provide a research experience for community college (CC) students interested in the geosciences through the development of a six-week summer program at SBU; (2) Collaborate with CCs on joint club activities, seminars, and mentoring of CC students by SBU faculty, senior undergraduates, and graduate students, and (3) Work with local CCs to develop curriculum that results in a smoother transition for students from the CC to a 4-year institution, such as SBU.

Overall, this program will help mitigate the anxiety that transfer students often feel when confronted with the challenges of math and physics, while also enhancing their understanding of atmospheric science, geology, and marine sciences.

GeoPATH-IMPACT involves educational and research collaborations with SoMAS, the Department of Geosciences, and the STEM Smart program within the Department of Technology and Society. The Co-PIs for this project are Dr. Gilbert Hanson (Geosciences), Dr. Kamazima Lwiza (SoMAS), Dr. Hyemi Kim (SoMAS), and Dr. Edmund Chang (SoMAS). Senior personnel are Mrs Lauren Donovan and Mr. Paul Siegel (Department of Technology and Society). Off campus collaborators are Mr. Sean Tvelia and Dr. Candice Foley from Suffolk County Community College and Dr. Lisa Bastiaans from Nassau Community College.



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