Once an Award has been accepted, and an account established, the Office of Grants Management (OGM) helps Principal Investigators, Project Directors and their respective staffs to manage the project. It does so by monitoring financial activity according to sponsor terms and conditions. The office of GM provides guidance on a wide variety of financial transactions, accounting services, and a range of informational reports.

Authorized Signatories (E-RAS)

How to keep a record of authorized signatures for your project

Effort Certification and Reporting Technology (ECRT)

Benefits of ECRT
Helpful training resources
Log-In assistance
For more information

Equipment Insurance

Coverage on equipment
How to apply, how much it covers, and claims and deductibles

Financial Reporting and Award Closeout

Preparing financial reports for awards
Physical and electronic payments

Independent Contractors

Conditions for involving consultants
How to compensate independent contractors

Personnel Services

Understanding IFR transactions
How to compensate personnel
How to include fellows in research
How to manage summer salaries on research grants

Procuring Goods and Services

How to purchase and insure different research materials
What they can be used for and how to get one

RF Business System

Instructions for accessing the portal
Viewing integrated information from SUNY RF
Finding reports on expenditures
Where to get assistance


Policy governing travel for research
The Procurement Office's Travel Policies
How to comply to the Fly America Act
How to apply to travel abroad
Receiving and using a travel advance
National Science Foundation awards and administration guide on travel


Significant obligations are unpaid positions held as an officer, trustee, director, employee or consultant for a for-profit or not-for-profit entity, that would reasonably appear to directly and significantly affect (i.e., have a relevant and consequential effect on)  the work proposed for funding external and selected internal funding.

Graduate Research Assistants are eligible for tuition remission. Policy may be found at this site.

Research Foundation funded reimbursements must use the RF Independent Contractor Services Form and complete the travel section of the form. Original receipts are required. Consultants may only be reimbursed for their actual receipted meal expenses. They cannot claim the diem that is allowed employees and must have actual receipted expenses.

Being reimbursed with RF funds must use the Travel Voucher

Accounts are automatically suspended if they have not been confirmed for a year or longer. Look for the accounts that have been identified as suspended and confirm that the Delegate information is accurate by:

  1. Clicking on an account number.
  2. If you do not need to make any changes to your Delegates, click on the Save and Confirm button.

a) You will need to complete the appropriate Payroll Form that is available at the Human Resources website at the following link:


b) Right Click the Forms and Publications Area of the webpage

c) Right Click the Appointment/Change Form Category from the list appearing on the page. You will require either the Employee Appointment Form or the Employee Change Form. The appointment form is used for a first time appointment to an RF project, task and award. The change form is used subsequently once the original appointment to an RF funded project is made. I.E. a change in charging instructions / project, task and award information, labor distribution end date.

For questions pertaining to the appropriate classification of the employee, I.E. Regular Exempt, Regular Non Exempt, Salary and Wages Grad Exempt or Non Exempt, please contact the HR Payroll Service directly. Their contact information is available at the following webpage:


For specific instructions on relating to completing the payroll form/s please contact your Grants Management Specialist. The Office of Grants Management may be reached at 631-632-9308. You will be directed to the appropriate Grants Management Specialist who handles your department.

Events and Training

There are currently no upcoming events.

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