Share Your Package

  • How do you share your submission with SBU or other researchers?
  • What level of access should the members of your study team have?
  • With whom must you share your submission?

Share your submission with SBU or other researchers

  • Press the ‘Share this Project’ button on the left.
  • You will first need to select the name of the organization where the individual is affiliated (Stony Brook will be highlighted by default, but you can share the study with individuals who are registered with other organizations’, ‘Brookhaven National Laboratory’, etc. Just select the organization from the list)
  • Click ‘select organization’.
  • On this next screen, you can search by last name (type it in and hit ‘search’) or if you don’t know the exact spelling, enter a space and then hit ‘search’, and a listing of all registered users for that organization will pop up. If the individual is not listed, it means that the person has not yet registered on IRBNet. You must contact the individual and tell him/her to do so before you can share the project with him/her.
  • Only the principal investigator and maybe one other (a study coordinator) should have full access to edit and submit the project to the IRB. Those with full access will receive e-mails when the ORC or IRB posts an action or decision.

Access level for the members of your study team

  • It is up to you to decide what kind of access shared individuals should have. It bears repeating: only the principal investigator and maybe one other (a study coordinator) should have full access to edit and submit the project to CORIHS. Those with full access will receive e-mails when the ORC or IRB post an action or decision. Note in the following list other special circumstances under which full access must be provided.

With whom must you share your submission

  • All co-investigators, including non-SBU collaborators (you need to tell them to register with IRBNet)…you can allow input, or access to your materials for free.
  • Your study coordinator
  • Your department chair/dep’t review committee chair
  • If your research activity involves the facilities, patients, and/or services of any of University Hospital's inpatient or outpatient locations, (with the exception of the outpatient clinics located at Riverhead, Southold, Plainview, or Medford), you must additionally:  
  • Share your study on IRBNet with Rhona Vainder (Chernoff) and Regina Rigoroso and John Shen so that the financial and billing issues associated with the activity may be reviewed. Your package will need to be endorsed by only one of these individuals (but share with all three!)
  • Share your study with Joseph Laver, only if your study involves an investigational device, or an FDA-approved device being studied for an ‘off-label’ use.
  • Share and obtain endorsement, as applicable, from:
    • Jay Bock, if your study involves Pathology/Laboratory Services,
    • ‘Research Pharmacy’ (if your study involves the Pharmacy),
    • Mark Schweitzer (if your study requires Radiology services), or
    • Stephanie Musso (if identifiable subject health information will be electronically transmitted outside of SBU).
  • If the project involves a grant or contract, please give read –only access to your Sponsored Programs Administrator and/or Coordinator. If you need help in determining who these individuals are for your department, contact the Office of Sponsored Programs at 632-9949 or 632-4402.
  • Non-SBU collaborators

When you share your project, the individuals you select will get an e-mail notification that you have done so. 

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