NEW - Proposal Submission Deadline Policy


NEW -  Important Information for Investigators with International Collaborations

NEW - Proposal Submission Deadline Policy

Dear Stony Brook Investigators,

I am writing to inform you about an important change to the policy for submitting research proposals through the Office of Sponsored Programs (OSP).  Due to increasing problems related to last-minute submissions, OSP is adopting a new 5/2 day submission policy.  This new policy, which will be effective for all proposals due on and after Monday, March 4, 2019, will allow principal investigators (PIs) additional time to focus on the technical and scientific parts of their proposal, and will help to ensure timely review and processing of sponsored projects proposals by OSP Administrators. It will eliminate last-minute submissions and allow adequate time to correct errors encountered during the sponsor submission process, and should improve the quality and success rate of SBU sponsored projects applications by creating a more sustainable process.

The 5/2 day policy will require PIs to upload completed budgets, budget justifications, institutional resources section, and any other business or administrative materials five (5) business days before the sponsor’s deadline, and route the myResearch proposal for required department- and college-level approvals.  The final technical components of the proposal, including the research strategy, abstract and references, must be received by OSP two (2) business days before the sponsor’s deadline.  Failure to meet these internal deadlines will jeopardize submission to the sponsor. 

Some departments, schools and/or colleges have internal policies for proposal submission dates. PIs should continue to follow their internal policies, as long as the internal policy supports departments, schools and colleges meeting OSP’s processing dates.

Although the new 5/2 day policy will be effective March 4, 2019, OSP will make every effort to accommodate exceptions through May 3, 2019.  After that period, the new policy will be enforced, and exceptions will require separate approval for limited reasons.

While my office recognizes that any change in an established procedure can be disruptive, we thank you for your cooperation and commitment to improve the proposal review, approval, and timely submission process. If you have any questions about this policy, please contact me and/or the OSP Director, Alina Azzam-Stroia.  

You can find the published 5/2 day policy as well as FAQs and tips for successful proposal submission on the OSP website at:

5/2 Submission Policy

Frequently Asked Questions 

Tips for Successful Submission

Richard J. Reeder 
Vice President for Research 


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