myResearch Agreements

The Office(s) of the Vice President for Research will be CLOSED as follows during this holiday season:
Thursday and Friday, November 23 and 24 - Thanksgiving Holiday
Monday and Tuesday, December 24 and 25 - Christmas Holiday
Monday and Tuesday, December 31 - January 01, 2019

Overview

myResearch Agreements has been designed to streamline management of agreements by maintaining a single repository for all types, including research, data use and clinical trial agreements. Investigators will have the opportunity to effortlessly track and log third party and internal communications, and also gain insight into process bottlenecks with real-time turn-around reporting throughout every step.

About myResearch Agreements

myResearch Agreements is an electronic system for the submission and tracking/monitoring of agreements (e.g. Research Agreements, Data Use Agreements, Clinical Trial Agreements) to the Office of Sponsored Programs. This is in addition to the proposal routing through myResearch Grants. The Office of Sponsored Programs Research staff will be using the system as of mid September 2018.

What can myResearch do for you?

FEATURE BENEFIT
Single point of entry, automated submission routing by agreement type

Eliminate the need for researchers to answer the question “Where do I send this?” Simple configuration allows seamless routing to OSP. The submitter simply selects the agreement type and the system does the rest.

Customized submission forms by agreement type

Answer submission questions relevant to your agreement,  streamlining the submission experience.

Single office inbox with support for multiple offices

Route submissions to OSP, and allow the staff in that office to assign and take ownership of submissions as they come in. Eliminate the risk of submissions falling through the cracks in individual email accounts. Agreements will be reviewed simultaneously by OSP and the applicable research compliance offices. 

Link related agreements to each other and to other related projects

Clone previously submitted agreements, saving you valuable time in the submission process.

Flexible management of ancillary reviewer and approval process

Give the contract owner and submitter the flexibility to determine the appropriate people and timing of additional reviews. Supports defaults based on business rules

Automated template generation

Automatically create draft documents from standard templates by populating relevant information from submission forms

Track how long an agreement takes from the time it was submitted to execution.

See how much time was spent with the researcher, the third party, and the central office. View the status of your agreement at a glance, including most recent activities and reviewer comments.

 

Submit an agreement

The module is expected to go live mid-September. Access Agreement Training link for an online manual. Additional work instructions as well as video tutorials will be posted soon. You have to use the campus NetID username and password to access the system. It is the same credential used in Google Apps for Education, Taleo/Jobs, COEUS, LIbraries and Blackboard. For NetID username and password, see https://it.stonybrook.edu/services/netid or call Helpdesk 631-632-9800

Agreement Training

Agreement Training

Help/FAQs

1. How do I access myResearch Agreements?

Your NetID and password are needed to access the system. For NetID username and password, see https://it.stonybrook.edu/services/netid or call Helpdesk 631-632-9800

2. My Principal Investigator is not selectable in the form that I am preparing, how can I add them?

Have the Principal Investigator complete myResearch Grants Access Request Form.

3. Can I copy or delete an agreement that I’ve created?

Agreements can be copied by selecting the Copy Agreement action, deleted by selecting Discard action or can be withdrawn by selecting the Withdraw action from your workspace. Once an agreement has moved to the Active state, it cannot be withdrawn or discarded.

4. My Contracting Party is not selectable in the form that I am preparing, how can I add them?

On the General Information page select TBD from the list. Add the Contracting Party name under question 1 ("If you cannot find the organization in the list above, enter its information here:"). Complete the remaining required fields and click OK.

5. How do I determine who the contracting contact is for the contracting party? Can I just add the name and contact information of the scientific collaborator I’m working with?

Before making your myResearch submission, please reach out to your scientific collaborator at the contracting party and ask them to identify the correct legal representative for their institution. Since the legal contact is the person with the authority to negotiate the binding terms of the contract on behalf of your scientific collaborator’s institution, it is rare for the collaborating scientist to have that legal authority. This legal contact person would be the person OSP would work with to negotiate contract terms. Identification of the correct person for negotiation is essential and if this information is not provided or is not accurate in a submission, processing of the agreement likely will be delayed.

6. How do I alert the OSP staff to a deadline date for my myResearch submission?

Any time constraints can be communicated by including a note under Log Correspondence where you can also upload relevant attachments.

7. I am a PI and I need to respond to a “Requests for Clarification” in myResearch. How do I do that?

Instructions on responding can be found in the Training Manual.

8. My submission is “On Hold for Ancillary Review”. What does that mean?

The Agreement is under review by a compliance department at the University and cannot proceed until that review is completed.

9. How can I tell who in OSP is working on my agreement in myResearch?

The person responsible for the review of the Agreement at a particular point in time is noted as the “owner” in the record. This can be found in your Workspace.

10. I received a myResearch notice stating that my agreement is “nearing expiration.” I want to extend it. How do I do that?

You can request an amendment in myResearch by following the steps outlined here.

Sponsored Programs
Phone: 631-632-4402
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