Conflict of Interest


NEW -  Important Information for Investigators with International Collaborations

Overview of COI

Where Can I Find the More Information?

Standard Operating Procedures

Investigator Conflict of Interest Policy (P209)

Conflict of Interest FAQs

Annual COI Certification (Disclosure) in myResearch

Who Has to Submit an Annual Certification?

In general, the following groups need to submit an Annual Certification, please note the term funded research includes both proposals and awards:

  • Faculty members that participate in funded research;
  • Staff and graduate students that meet the definition of Investigator and participate in funded research
  • Staff and graduate students named as study personnel on IRB submissions that have current or pending funding.

Note: The principal investigator is expected to oversee undergraduates listed on their research studies to safeguard against bias in the undergraduate's work.

When is My Annual Certification Due?

All Annual Certifications are due between May 1st and May 31st of each year.

Where Do I Submit my Annual Certification?

myResearch (Huron Click) Conflict of Interest Module

How Do I Submit my Annual Certification?

Follow these steps

  • Click Login under COI
  • Sign in with your NetID and password
  • Go to COI
Then: If this is your first submission or if you need to report a change in your interests:
  • Select Update Disclosure
  • When asked why you are doing this activity - enter the appropriate reason that you are completing the disclosure, for example Annual Certification or Change in Interest
  • Select Edit Disclosure
  • Then continue through the screens
Then: If this is in response to a request to submit an annual certification:
  • Select the Annual Certification for (your name)
  • Select Edit Disclosure
  • Then continue through the screens

What If I Have Changes During the Year?

Any changes in outside interests must be reported in myResearch within 30 days of acquiring said interest.

How will Compliance be Managed?

Establishment of new awards, changes in faculty (additions or changes in PI) on existing awards, award actions for PHS (NIH) annual continuations, submission of proposals and approval of new or continuing review funded IRB applications require both an annual certification and COI training.

Conflict of Interest Training

Training Requirements:

All Investigators must complete the Conflict of Interest Training in CITI prior to engaging in any funded research and at then at least every four years.

In addition, Investigators are required to complete training immediately under the following circumstances:

  • SBU COI policies change in a manner that affects Investigator requirements
  • An Investigator is new to SBU
  • SBU finds an Investigator noncompliant with Institution's COI policy or management plan.

Instructions for CITI

Policy Statement

It is the Policy of the University to maintain the highest ethical standards in its efforts to promote and achieve the highest quality research and creative activity.

(1) share an obligation to protect the University's mission and reputation from being compromised by real and potential conflicts of interest or obligations and

(2) operate with policies consistent with various federal funding agencies.

To manage compliance with this Policy:

(1) Investigators must report outside personal interests and obligations in accordance with this Policy and

(2) the University must effectively manage reported actual or apparent conflicts of interest.


Sponsor Agency Regulations

Department of Health and Human Services Federal Register notice of the revised Rules and Regulations effective August 25, 2011 

Non-PHS agencies that have adopted the DHHS regulations

National Science Foundation Grant Policy Manual 

Federal Regulations

Department of Health and Human Services (DHHS)/Office for Human Research Protections (OHRP)


Regulations: DHHS: 45 CFR Part 46 DHHS -- Protection of Human Subjects

Food and Drug Administration (FDA)



FDA: 21 CFR Part 50 FDA - Protection of Human Subjects​

FDA: 21 CFR Part 54 FDA - Financial Disclosure by Investigators<

FDA: 21 CFR Part 56 FDA - Institutional Review Boards

FDA: 21 CFR Part 312 FDA - Investigational New Drug Application

FDA: 21 CFR Part 812 FDA - Investigational Device Exemptions

Committee Members and Schedule

Committee Members

Carols Simmerling, Chair, Department of Chemistry

Clive Clayton, Co-Chair, Department of Material Sciences and Chemical Engineering

Arnold Katz, Department of Surgery

Gerald Smaldone, Department of Medicine - Pulmonary

On Sabattical - Spring 2020

Steven London, Department of Oral Biology and Pathology

Robert Rizzo, Department of Applied Mathematics and Statistics


Ex-Officio Members

Aimee Minton, Research Compliance

David Nida, University Counsel

Valery Matthys, Office of Technology Licensing and Industry Relations


FAQ's for SBU Investigators

To view the Frequently Asked Questions about Conflict of Interest, please click here.

Susan Gasparo
Assistant Director, Research Compliance and Export Compliance Officer
Phone: 631-632-1954
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