Conflict of Interest


Overview of COI

Disclosure of External Interests & Commitments Policy (P209)

  • Who Must Disclose: The following individuals are required to disclose external interests and commitments:
    • Salaried faculty
    • Researchers (salaried and non-salaried)
    • Executive/senior leadership
  • What to Disclose: The following is a non-exhaustive list of the types of external interests and commitments of individuals and their immediate family members, whether located in the U.S. or outside of the U.S., that must be disclosed:
    • External paid and unpaid positions/obligations at institutions other than Stony Brook, including: current relationships, relationships that occurred during the previous 12 months, and any anticipated future relationships, whether located in the U.S. or outside of the U.S.
    • External resources/support provided by entities other than Stony Brook or Research Foundation for SUNY (e.g.: payments or remunerations, provision of or support for laboratory or other facilities, gifts, equity holdings or ownership, and sponsored travel).
    • Relationship with an external organization (e.g.: research, consulting, sponsored travel, equity in external company, etc.).
    • Intellectual property rights and interests.
  • How to Disclose - Required Annual Disclosure Certification:
    • All Stony Brook University salaried faculty, researchers (salaried and non-salaried), and executive/senior leadership, are required to complete the Annual Disclosure Certification through the myResearch portal. This Annual Disclosure Certification is separate from the annual NYS Financial Disclosure Statement that is submitted to the NYS Joint Commission on Public Ethics by filers.
    • Completed Annual Disclosure Certifications must be modified to account for new or anticipated external interests and/or commitments within 30 days of acquiring knowledge of such external interests and/or commitments.
  • When to Disclose:
    • The annual filing period is May 1 to May 31, and modifications must be made as necessary year-round.

Conflict of Interest Training

Training Requirements:

All researchers (as defined in P209) must complete the Conflict of Interest Training in CITI prior to engaging in any research and at least every four years.

In addition,researchers are required to complete training immediately under the following circumstances:

  • SBU COI policies change in a manner that affects Investigator requirements
  • A researcher is new to SBU
  • SBU finds a researcher noncompliant with Institution's policy or management plan.

Instructions for CITI

Standard Operating Procedures

Standard Operating Procedures

Effective April 17, 2017, Updated December 17, 2018 and February 24, 2020

Sponsor Agency Regulations

Committee Members and Schedule

Committee Members

Carols Simmerling, Chair, Department of Chemistry

Clive Clayton, Co-Chair, Department of Material Sciences and Chemical Engineering

Arnold Katz, Department of Surgery

Gerald Smaldone, Department of Medicine - Pulmonary

On Sabattical - Spring 2020

Steven London, Department of Oral Biology and Pathology

Robert Rizzo, Department of Applied Mathematics and Statistics


Ex-Officio Members

Aimee Minton, Research Compliance

David Nida, University Counsel

Valery Matthys, Office of Technology Licensing and Industry Relations



To view the Frequently Asked Questions click here.

Susan Gasparo
Assistant Director, Research Compliance and Export Compliance Officer
Phone: 631-632-1954
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