Conflict of Interest

Overview of COI

As of 5/1/17 Annual COI Certification (Disclosure) in myResearch Process (replacing paper COI forms and processes)

Who Has to Submit an Annual Certification?

In general, the following groups need to submit an Annual Certification, please not the term funded research includes both proposals and awards:

  • Faculty members that participate in funded research;
  • Staff that meet the definition of Investigator and participate in funded research
  • Staff named as study personnel on IRB submissions that have current or pending funding.

When is My Annual Certification Due?

All Annual Certifications are due no later than May 31st of each year.

Where Do I Submit my Annual Certification?

myResearch (Huron Click) Conflict of Interest Module

How Do I Submit my Annual Certification?

Follow these steps or watch the video at the bottom of this page.

  • Click Login under COI
  • Sign in with your NetID and password
  • Go to COI
  • Select Update Disclosure
  • When asked why you are doing this activity - enter "Annual Certification"
  • Select Edit Disclosure
  • Then continue through the screens

What If I Have Changes During the Year?

Any changes in outside interests must be reported in myResearch within 30 days of acquiring said interest.

How will Compliance be Managed?

Establishment of new awards, changes in faculty (additions or changes in PI) on existing awards, award actions for PHS (NIH) annual continuations, submission of proposals and approval of new or continuing review funded IRB applications require both an annual certification and COI training.

Where Can I Find the More Information?

New Standard Operating Procedures

Revised Investigator Conflict of Interest Policy (P209)

Conflict of Interest FAQs

How to submit your Annual Certification in myResearch (Huron Click) Videos

Conflict of Interest Training

Training Requirements:

All Investigators must complete the Conflict of Interest Training in CITI prior to engaging in any funded research and at then at least every four years.

In addition, Investigators are required to complete training immediately under the following circumstances:

  • SBU COI policies change in a manner that affects Investigator requirements
  • An Investigator is new to SBU
  • SBU finds an Investigator noncompliant with Institution's COI policy or management plan.

Instructions for CITI

Policy Statement

It is the Policy of the University to maintain the highest ethical standards in its efforts to promote and achieve the highest quality research and creative activity.

(1) share an obligation to protect the University's mission and reputation from being compromised by real and potential conflicts of interest or obligations and

(2) operate with policies consistent with various federal funding agencies.

To manage compliance with this Policy:

(1) Investigators must report outside personal interests and obligations in accordance with this Policy and

(2) the University must effectively manage reported actual or apparent conflicts of interest.


Sponsor Agency Regulations

Department of Health and Human Services Federal Register notice of the revised Rules and Regulations effective August 25, 2011 

Non-PHS agencies that have adopted the DHHS regulations

National Science Foundation Grant Policy Manual 

Federal Regulations

Department of Health and Human Services (DHHS)/Office for Human Research Protections (OHRP)


Regulations: DHHS: 45 CFR Part 46 DHHS -- Protection of Human Subjects

Food and Drug Administration (FDA)



FDA: 21 CFR Part 50 FDA - Protection of Human Subjects​

FDA: 21 CFR Part 54 FDA - Financial Disclosure by Investigators

FDA: 21 CFR Part 56 FDA - Institutional Review Boards

FDA: 21 CFR Part 312 FDA - Investigational New Drug Application

FDA: 21 CFR Part 812 FDA - Investigational Device Exemptions

Committee Members and Schedule

The Committee meets monthly.

Committee Members

Ex-Officio Members
Chair,  Carlos Simmerling, Chemistry Judy Matuk, Research Compliance
Clive Clayton, Co-Chair David Nida, University Counsel 
Glen Itzkowitz, Office of Dean (Alternate for Dr. Obeid) Aimee Minton, Research Compliance
Arnold Katz, Surgery Seema Levy, Office of Technology Licensing and Industry Relations
Lina Obeid, Dean of Research (Medicine)  
Steve London, Oral Biology and Pathology  
Larry Swanson, Waste Management Institute  
Gerald Smaldone, Pulmonary  
Robert Rizzo, Applied Mathematics and Statistics  
Arianna Maffei, Neurobiology and Behavior  

Susan Gasparo
Assistant Director, Research Compliance Export Compliance Officer
Phone: 631-632-1954
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