In the event you are unsure who to contact in OSP, please email osp@stonybrook.edu  

Grants and Contacts Specialist Team
The Grants and Contracts Specialists Team provides planning, assistance, support, and compliance for all aspects of pre-award and post-award non-financial sponsored research and sponsored programs administration. The Grants and Contracts Specialists Team seeks to provide customer service-oriented and comprehensive support to investigators and administrators in order to be fully compliant with and responsive to extramural sponsor requirements and guidelines throughout the life of your proposal and award.

Pre-award/grant proposal Team  
The Pre-Award Team provides planning, assistance, support, and compliance for all aspects of pre-award sponsored research and sponsored programs administration.   The Pre-Award Team provides assistance to faculty/administrators in interpreting funding opportunity announcements (FOA), Sponsor guidelines/requirements, and University policies & procedures.  They oversee the rigorous and granular review of complex proposals, through the complex process of proposal preparation and submission to various Sponsors. The Pre-Award Team provides expert guidance in navigating Sponsor guidelines and electronic submission portals (ASSIST, Grants.gov, Research.gov, Proposal Central, EERE Exchange, eBRAP, NSPIRES, and more) including registration, how to initiate proposals, education on content of proposal components, will troubleshoot any issues encountered, review complete/final proposal to ensure compliance with Sponsor/University/Federal/FOA requirements, and serve as Authorized Organizational Representative.  The Pre-Award Team is also responsible for post-submission materials; pre-award negotiation (ie Just-In-Time); and incoming award transfers.   

Post-award/grant award Team
The Post-Award Team  serves as an institutional resource to advise, interpret, and make determinations on regulations and policies, sponsor award terms and conditions, and interpret all applicable sponsor policies, procedures, regulations, and statutes.  The Post-Award Team serves as a liaison between investigators, academic units and other administrative offices and provides technical assistance, guidance, and advice to faculty, administrators, and other professional staff for sponsored project administration.  It reviews grant awards and project documents including budgets, for their accuracy, appropriateness, and compliance with regulations/policy; facilitates award set-up (including ensuring all compliance matters are addressed); reviews/submits progress reports; provides guidance to Investigators  on post-award related actions such as change in scope, budget reallocation, change in effort, change in Key Personnel, no-cost extension, leave of absence of PI and other matters; communicates with Sponsors on behalf of Investigator; and, facilitates outgoing award transfers.

General Contact for post-award/grant award team: osp_postawards@stonybrook.edu 

Grants Administrator to Pre and Post Award teams 

Contracts, Clinical Trials and Subawards Team

The Contracts, Clinical Trials and Subawards Specialists advise faculty and staff in the preparation of (sub)contract proposals. They draft and negotiate (sub)contracts for awarded projects to ensure compliance with institutional, state and federal regulations and policies. The team's Outgoing Subawards Specialist establishes subcontracts with other institutions with funding from prime awards and oversees subrecipient monitoring. They negotiate and administer any subcontracts awarded to our institution. They also authorize the establishment of accounts for awards and assist in fiscal planning and management, research compliance assurances and patent and licensing issues. In addition, they provide post-award support such as expenditure approvals, project extensions and reporting requirements   

Contact for Contracts, Clinical Trials and Subawards team: Contact osp_contracts@stonybrook.edu 

Account Establishment & Maintenance Unit Team 

The Account Establishment & Maintenance Unit (AEMU) establishes and maintains all awards and projects from external sources into the Research Foundation Financial Business System. AEMU also establishes and maintains all awards, including the Campus Financial Plan (IDC Accounts); Royalty Accounts; Agency Fee Accounts; Service & Facility, Clinical Practice Management Plan and all Internal Seed Grants Programs. We monitor the progress reports and remind Principal Investigators of when their reports are due to the sponsoring agency. We initiate the IFR/Cost Share process by generating the appropriate form, as well as initiating the yearly Conflict of Interest (COI) renewals in myResearch. 

OSP Support Staff
Contact osp@stonybrook.edu