Contracts

The Office(s) of the Vice President for Research will be CLOSED as follows during this holiday season:
Thursday and Friday, November 23 and 24 - Thanksgiving Holiday
Monday and Tuesday, December 24 and 25 - Christmas Holiday
Monday and Tuesday, December 31 - January 01, 2019

SBIR/STTR

SMALL BUSINESS TECHNOLOGY TRANSFER (STTR)

Small Business Technology Transfer (STTR) is a federally funded research program that expands funding opportunities in the federal innovation research and development (R&D) arena. Central to the program is expansion of the public/private sector partnership to include the joint venture opportunities for small businesses and nonprofit research institutions. The unique feature of the STTR program is the requirement for the small business to formally collaborate with a research institution in Phase I and Phase II. STTR's most important role is to bridge the gap between performance of basic science and commercialization of resulting innovations.

SMALL BUSINESS INNOVATION RESEARCH (SBIR)

Small Business Innovation Research (SBIR) is highly competitive federally funded research program that encourages domestic small businesses to engage in Federal Research/Research and Development (R/R&D) that has the potential for commercialization. Through a competitive awards-based program, SBIR enables small businesses to explore their technological potential and provides the incentive to profit from its commercialization. By including qualified small businesses in the nation's R&D arena, high-tech innovation is stimulated and the United States gains entrepreneurial spirit as it meets its specific research and development needs.

To find out more about these programs:

http://www.sbir.gov/ 

WHAT FEDERAL AGENCIES PARTICIPATE IN STTR AND SBIR PROGRAMS?

Eleven federal agencies participate in the SBIR program and five federal agencies participate in the STTR program. A list of the agencies and links to their website can be located at: http://www.sbir.gov/agencies

WHAT IS THE INDIRECT COST RATE FOR STTR AND SBIR APPLICATIONS?

For Phase 1 proposals, the rate is 15% of total direct costs.  For Phase 2 and 3, the full federally-approved F&A rate is applied.

Clinical Trials

PAYEE NAME 

The Research Foundation for The State University of New York 

PAYEE ADDRESS

The Research Foundation for The State University of New York 
P.O. Box 9 
35 State Street 
Albany, New York, 12201-0009 
FEDERAL ID#: 14-1368361

BUDGET INFORMATION TO BE CONSIDERED

  • Indirect Cost Rate: 25%
  • IRB Fees:   a) Stony Brook: $3,000   b) Chesapeake (CRRI): $1,825 (approx), plus SB Institutional Fee: $1,000
  • Non-refundable Start Up Fee: $7,750 and up
  • Advertising Fees (plus overhead)
  • Office of Clinical Trial Fee: $1,000
  • Administrative Fee For Protocol Amendment/Renewals: $750 each
  • Monitoring Visit Fee: $125-$150/hr
  • Study Close out: $1,000
  • Archiving/Storage fee: $1,500
  • SAE Reporting: varies
  • Others, as applicable

ALL Confidentiality Agreements must be signed by the Institution (Office of Technology Licensing and Industry Relations)

CLINICAL TRIALS MASTER AGREEMENTS

CLINICAL TRIALS PROCESS FLOWCHART

SCHOOL OF MEDICINE, OFFICE OF CLINICAL TRIALS

For more information, please contact:

Office of Sponsored Programs
W5510 Frank Melville Jr. Library
Stony Brook, NY 11794-3362
Email: osp_contracts@stonybrook.edu
Phone: 631-632-4402
Fax: 631-632-6963

 

NYS Contracts

Useful Information

PAYEE NAME

The Research Foundation for The State University of New York, Stony Brook University

PAYEE ADDRESS (FOR PAYMENT ONLY)

The Research Foundation for the State University of New York 
P.O. Box 9 
35 State Street 
Albany, New York, 12201-0009 
Attn: Cash Receipt Department

Federal ID#: 14-1368361
DUNS #: 804878247

Vendor ID #: 1000013735

Campus Contact for Proposal Review and Contract Endorsement

Grants and Contracts Administrators

IMPORTANT BUDGET AND AWARD INFORMATION

  • Budgets are line item and justifications must be specific
  • Budget Modification Request must be submitted for any budget deviations on approved awards as it requires prior written approval from the sponsor unless otherwise specified in the contract                   
  • Budget Modification Requests must be reviewed and approved by the Office of Sponsored Programs prior to submission to the sponsor (see below for the most frequently used templates) and accompanied by the Proposal/Award Revision form     
  • SPEND - Most multi-year NYS Contracts DO NOT allow carry forward of unexpended funds in a given contract period and remaining funds will revert back to the sponsor
  • NYSTEM contracts allow you to request a carry forward of funds from one year to the next

NYS GRANTS GATEWAY

MAJOR NYS AGENCY WEBSITES AND LINKS TO THEIR FUNDING OPPORTUNITIES

NEW YORK STATE STEM CELL SCIENCE (NYSTEM)

Standard RF Agreements Templates

Below you will find the Office of Sponsored Programs standard agreement templates. Please note that these serve as a starting point for negotiations.  OSP strongly encourages you to contact your Contracts Administrator as early in the process as possible.

Data Use Agreements (DUA)

Data Use Agreements (DUAs) are agreements that can restrict use or publication of data and/or impose data security measures in addition to addressing other legal issues.

What are Examples of Data that might be exchanged under a DUA?

  • records from governmental agencies or corporations
  • human subject research data
  • "limited data set" as defined by HIPAA
  • student record information
  • proprietary and confidential datasets that have commercial value

Two Types of DUAs and When They Are Used

  • Incoming DUA

    This is a DUA that you have received from another institution. The other institution requires the receiving institution to accept certain restrictions on the use of the Data before it will permit a transfer of the Data to Stony Brook University. This agreement requires a signature from someone who is authorized to legally bind Stony Brook University.

  • Outgoing DUA

    This is a DUA that would allow a transfer of Data from Stony Brook University to another institution. It is recommended that an outgoing DUA be put in place if one of the following circumstances exists:

    • Data constitutes protected health information (PHI), as defined in HIPAA, and is subject to restrictions because (i) Data is not de-identified, (ii) patient consent does not permit Data sharing, (iii) IRB-approved protocol does not permit Data sharing, and/or (iv) Data constitutes a “limited data set” as defined under HIPAA;
    • Data needs to be kept confidential because it has intellectual property implications (e.g., data would be included in a future patent application, dataset has been generated through efforts of Stony Brook University employees and has commercial value);
    • Data is subject to restrictions existing in a third party agreement including, but not limited to, a sponsored research agreement, clinical trial agreement, collaboration agreement, confidential disclosure agreement, or material transfer agreement.

When don’t I need a DUA?

  1. When data is available in the public domain.
  2. When data is exchanged that is not subject to a legal or other restriction on its use.
  3. When PHI is "de-identified" (as defined by HIPAA), its transfer is not barred by the applicable IRB-approved protocol or by associated consent PHI.

Who signs DUAs?

A DUA must be signed by someone who has the authority to sign on behalf of Stony Brook University. With the exception of Stony Brook Medicine, once a researcher receives a DUA from a data provider or plans to send out a DUA, he or she should submit the request, the DUA, along with a description of the proposed research or other activity to one of the following authorized administrative offices identified below.

For Stony Brook Medicine process and authorization, please click here.

Note that individuals are not authorized to negotiate or sign agreements on behalf of the University.  If an individual signs such an agreement on behalf of the University, the individual could be subjected to legal and financial risks. It is important, however, for the individual to read and understand the terms of a DUA to ensure individual’s ability to comply with its terms.

If there is no cost associated with generation of the Data and the Data being requested is either associated with a sponsored research project or to be used for academic research, direct your DUA request to the Office of Sponsored Programs by clicking below.
Office of Sponsored Programs
Direct all outgoing DUA requests that do not involve remuneration by clicking below.
Outgoing DUA Requests
If either incoming or outgoing Data is used for research or other purposes AND a payment is needed to secure access to the Data or if the Data will be used for purposes other than academic research, direct your DUA request to the Procurement Office by clicking below.
Procurement Office

 

Note: Concurrent with the Office of Sponsored Programs or Procurement Office review and negotiation process, the Information Security Officer will work with the researcher to review the security requirements of the DUA to determine whether any specific protections need to be employed to meet the requirements of the Data-Provider. 

 

Additional resources regarding Data Resources, Services and Policies can be accessed at http://library.stonybrook.edu/scholarly-communication/data- services/

Beginning May 1, 2017, investigators are required to share key compliance information with the Office of Sponsored Programs whenever a federal flow through subaward is issued. If a subaward activity involves exchange of human subjects data, the Office of Sponsored Programs will work with the investigator to assess whether a Data Use Agreement will be required. Guidance on when a DUA is needed, glossary and templates can be accessed at http://sites.nationalacademies.org/cs/groups/pgasite/documents/webpage/pga_180635.pdf

For a visual representation, an incoming process flowchart can be accessed here.

 

    

Sponsored Programs
Phone: 631-632-4402
Go to top