Proposal Submission Guide


myResearch Grants: The Electronic Proposal Routing and Submission System

How do I process my proposal internally for submission approval? 

Effective July 1, 2018, Stony Brook University made all proposal routing mandatory through myResearch Grants.  This system replaced both COEUS and and SUSB 798 (2- page, short form/non-COEUS form). 

myResearch is the required internal electronic system used to gather important information pertaining to a particular grant or contract submission.  Every application must be accompanied by a myResearch Grants submission that has been approved through the correct departmental routing process.

Who has access to the material that I upload to myResearch Grants?

Only people that are in your approval cycle will have access to this material.

Who is in my Approval Cycle in myResearch Grants?

The chairs, deans from all departments that have personnel included in the project are part of the approval cycle as are all the sponsored program representatives. All of these people will have access to the information uploaded to the proposal.  By requesting and receiving these approvals it enables The Research Foundation for SUNY to submit proposals for and in conjunction with the State University of New York at Stony Brook.  Also, in the event action on the request is favorable, myResearch Grants enables The Research Foundation for The SUNY to serve as fiscal administrator of the award and depository for all funds in support of such an award.

Can I submit to the sponsor directly through myResearch Grants?

Many proposals that are submitted through portals such as ASSIST, Workspace, can be submitted directly through myResearch Grants to the sponsoring organization after January 1, 2019.  It is not mandatory to submit using the System-to-System capability.

For more information on myResearch Grants and how to register and use the system please go to the myResearch web page or call your Sponsored Programs representative.

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