December 2018

The Office(s) of the Vice President for Research will be CLOSED as follows during this holiday season:
Monday and Tuesday, December 24 and 25 - Christmas Holiday
Monday and Tuesday, December 31 - January 01, 2019

Additional OSP Staff Changes

The OSP team bid farewell to Annette DePietri, Contracts Administrator effective November 2018. Her administrative experience, particularly with New York State awards, will be missed. It is with warmest regards that we wish Anne success as she assumes a new position at SBU.

NIH Update Fall Newsletter 2018

NIH Updates

eRA Enhancements - New Features In eRA Commons

NIH released new features in eRA Commons on October 18th, 2018. The new Features & Updates are:

·        Personal Profile on the Go — A mobile version of the Personal Profile screen will be available after the release, giving eRA Commons users access on the go. In addition, security has been enhanced for the entire Personal Profile.


·        No Zero for Person Months — A zero can no longer be entered for person months as level of effort in Section D.1 -Participants of the Research Performance Progress Report (RPPR). The zero reflected a time when only whole numbers were allowed, and users were asked to enter a zero if a person month effort for a participant was 0.4 or less. Since decimals are now allowed, the zero is no longer needed.


·        Security Enhanced — Security for eRA Commons has been enhanced to keep up with the latest technological advancements.

Additional electronic Research Administration (eRA) news can be accessed here:


NIH releases Notice regarding Harassment and Discrimination Protections in Training Grant Applications

Applications for National Institutes of Health (NIH) institutional training grants (T15, T32, T34, T35, T36, T37, T90/R90, TL1, TL4) must include a letter on institutional letterhead signed by a key institutional leader that describes the institutional commitment to ensuring that proper policies, procedures, and oversight are in place to prevent discriminatory harassment and other discriminatory practices. This policy applies to applications submitted for due dates on or after January 25, 2019. The specific section in which the harassment and discrimination protections should appear is detailed in Notice NOT-OD-19-029.


NIH publishes the Revised Grants Policy Statement ((NIHGPS, rev. October 2018) -The National Institutes of Health (NIH) announces the publication of the revised NIH Grants Policy Statement (NIHGPS, rev. October 2018).  This revision is applicable to all NIH grants and cooperative agreements with budget periods beginning on or after October 1, 2018. This revision supersedes, in its entirety, the NIH Grants Policy Statement (October 2017) as a standard term and condition of award.  Previous versions of the NIHGPS remain applicable as a standard term and condition for all NIH grants and cooperative agreements with budget periods that began prior to October 1, 2018.


Ruth L. Kirschstein National Research Service Award (NRSA) Stipends, Tuition/Fees and Other Budgetary Levels Effective for Fiscal Year 2019 (Notice Number: NOT-OD-19-036). - The National Institute of Health (NIH), Agency for Healthcare Research and Quality (AHRQ), and Health Resources Services Administration (HRSA) have announced stipend levels for trainees and fellows supported by Kirschstein-NRSA awards in Fiscal Year (FY) 2019.  Click here to view the full notice (NOT-OD-19-036) including stipend tables for FY2019 and details on tuition and fees, training related expenses, and institutional allowances for fellows.


NSF Update Fall Newsletter 2018

The sixth edition of NSF’s Proposal & Award Policy Newsletter can be found here. Topics of importance include: Proposal & Award Policies & Procedures Guide (PAPPG) Released, NSF Policy on Harassment Finalized, NSF is Developing a New Award Notice, Proposal Submission Update.

NSF announces new measures to protect the research community from harassment (News Release 18-082).  The National Science Foundation (NSF) has taken the next steps in its agency-wide effort to ensure the research and learning environments it supports are free from harassment, publishing a term and condition that requires awardee organizations to report findings and determinations of sexual harassment, as well as establishing a secure online portal for submitting harassment notifications. For details on the new requirements, see the NSF fact sheet.

Inaugural OVPR Seed Funding Competitions

The Inaugural OVPR Seed Funding Competition has concluded and was a huge success! The Office of the Vice President for Research would like to congratulate the following seven PI teams on winning the Fall 2018 Seed Funding Competition:

H. Resit Akcakaya, Ecology and Evolution and Liliana Davalos, Ecology and Evolution with their proposal: The Very Extended Phenotype: connecting genetics and evolution to ecological function

Surita Bhatia, Chemistry and Elizabeth Boon, Chemistry with their proposal: Scalable Nanostructured Coatings for Prevention of Microbial Biofilm Formation

Holly Colognato, Pharmacology and Maricedes Acosta Martinez, Physiology and Biophysics with their proposal: Exploration of late pregnancy extracellular vesicles as regulators of oligodendrocyte biology

Anshul Gandhi, Computer Science and Erez Zadok, Computer Science with their proposal: Exploiting Analytical Models to Realize the Full Performance and Parallelization Potential of Modern Storage Architectures for Big Data Applications

Martin Kaczocha, Anesthesiology and Michelino Puopolo, Anesthesiology with their proposal: Leukotriene B4: A Novel Target for Postoperative Pain Control

David Komatsu, Orthopaedics, Yi-Xian Qin, Biomedical Engineering, and Sardar MZ Uddin, Orthopaedics with their proposal: Enhancement of Bone Regeneration through Apoptosis Modulation

Greg Zelinsky, Psychology, Dimitrios Samaras, Computer Science, Kenneth Shroyer, Pathology, and Joel Saltz, Bioinformatics with their proposal: Predicting the attention trajectories of digital pathologists: Towards understanding the variability in cancer diagnosis


We received a total of 73 applications that spanned the School of Medicine, School of Marine and Atmospheric Sciences, College of Engineering and Applied Sciences and College of Arts and Sciences. Many thanks to everyone who submitted an application and special thanks to our panel of 18 peer reviewers who took the time to review these applications.


The Spring 2019 Seed Funding Competition deadline is coming soon! Please submit your applications via online portal no later than midnight, February 25, 2019.  For details and more information, please go to Do not hesitate to contact the Office of Proposal Development at if you have questions.

Limited Competitions for Newsletter

A number of sponsors, both private and federal, restrict the number of individuals or applications that may be submitted by the University. In these cases the Office of Proposal Development (OPD) will either conduct and internal competition or canvass the campus community for interest.

Internal Competitions:  When a funding agency requires nomination of a limited number of faculty for an award, an internal competition takes place. The Office of Proposal Development will broadly disseminate the information from the funding agency and defines the guidelines for submission of materials and deadlines for the internal competition. The nominations received are evaluated by discipline specific faculty committee as well as the Vice Provost for Faculty Affairs and the SOM Research Dean.

Generally a pre-proposal will consist of:

●        An abstract describing the scope of the project, expected/intended outcomes, the personnel involved, and existing resources (no more than 2 pages)

●        a detailed budget i.e., salary, fringe, travel, tuition, equipment, subcontracts, indirect costs, as applicable (no more than 1 page)

●        a curriculum vitae or biosketch

●        cost sharing commitments (if applicable)
Pre-proposals will be sent to a faculty committee for review and scoring. Stony Brook’s top candidate(s) will receive proposal assistance from OPD for their submission to the sponsor.

Canvassing:  In order to minimize the administrative process for faculty in some cases OPD will ‘canvass’ the campus community for interest. If the number of interested applicants exceeds the sponsor limit, a full internal competition will be coordinated.

In addition to email notifications, all current internal limited competitions and canvasses are listed on the OPD website.

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Who's New in OSP?

Join us in welcoming Kathryn Joines to the OSP family. Kathryn recently joined our team as our Contracts and Clinical Trials Administrator. Her in-depth administrative and contract negotiation experience and knowledge of federal compliance regulations and policies that she has successfully applied in her previous roles in private industry, as well her advanced education in Business Communications make her a valuable asset to our office.

2019 Supplemental Retirement Contribution Limit

For 2019 the IRS maximum contributions to your Tax Deferred Annuity (TDA)  account is $19,000 per year. If you are 50 years of age or older you may contribute an additional $6,000 per year.  To update contribution amounts employees must log into the RF Employee Self Service Portal.

For questions regarding the Open Enrollment Period please call HRS Benefits at (631) 632-6180 or email


Updates to Paid Time Off

Effective January 1, 2019 the Research Foundation will increase the Family Sick day allowance from 15 days to a maximum of 25 days per calendar year.  This increased benefit allows employees to use accrued sick time for an immediate family member’s illness, injury or death.


In addition, Research Foundation employees may now take up to four hours of paid leave, including travel time, per calendar year to undertake screening for any type of cancer, without charging accruals.  For further information contact at (631) 632-6162 or email

New York State Paid Family Leave (NYSPFL)

Starting January 1, 2019, the NYSPFL benefit will increase and eligible employees will receive up to 55 percent of their average weekly wage for up to ten weeks, capped at the State’s Average Weekly Wage amount, which is currently $1,357.11. This amount is subject to change annually.  


Starting January 1, 2019, the deduction rate will increase to .153 percent of weekly earnings and will be capped annually at $107.97.


This leave may be taken to care for a family member, bond with a newborn child or for qualified military exigency leave. For more information regarding the NYSPFL, please call HRS Benefits at 2-6180.

Minimum Wage Rate Schedule

As of December 31, 2018, the minimum wage for Long Island will increase from $11.00 per hour to $12.00 per hour. The minimum wage for New York City will increase from $13.00 per hour to $15.00 per hour. Any Research Foundation Employee that is below the minimum will be increased to meet the new required hourly rate. For budgeting purposes, please see the chart below for future increases.

Minimum Wage Rate Schedule:

Location 12/31/17 12/31/18 12/31/19 12/31/20 12/31/21

Long Island & Westchester

$11.00 $12.00 $13.00 $14.00 $15.00
NYC $13.00 $15.00 TBD TBD TBD


Non-Exclusive Testing Agreement Executed with Tencent

Tencent, a Chinese telecom conglomerate, has signed a non-exclusive testing agreement with The Research Foundation for SUNY to test a two-factor user authentication technology using vision and acoustics for smart devices.  Developed by Dr. Fan Ye, EchoPrint, leverages face recognition and acoustic response verification on commodity smart devices without requiring any special sensors.

Exclusive License Agreement Executed with SCIVE Labs

SCIVE Labs, a Stony Brook Start-Up Company, has signed an exclusive license agreement with The Research Foundation for SUNY to develop a ground-breaking immersive reality technology developed by Dr. Arie Kaufman.  The SCIVE Labs solution provides 360° Visual Immersion for multiple persons, with conformal-mapping software and the highest-available display for optimal acuity to provide an authentic, genuine experience for the user. The presentation is generated by proprietary software that is driven by a proprietary configuration of a cluster of multiple GPUs. The technology enables “access to the unimaginably vast and the impenetrably small” and is embodied in several form factor implementations allowing a diverse set of configurations that are fit-for-purpose to meet a range of enterprise customer use cases.

SCIVE Labs provides deep-visual immersion with the ability to maintain context and clarity. Extreme collaboration and corroboration are the benefits of the deep-visually immersive technologies.


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