October 2019


NEW -  Important Information for Investigators with International Collaborations

Sponsor Updates

Sponsor Updates

1. Linking ORCID Identifiers to eRA Profiles to Streamline Application Processes and to Enhance Tracking of Career Outcomes

Starting October 2019, NIH, CDC and AHRQ, will require individuals supported by training, fellowship, and career development awards to have an ORCID iD linked to their eRA Commons personal profile (NOT-OD-19-109).

ORCID use requirement will be implemented in two phases:

  1. For institutional training grants and other awards that make appointments through xTrain (e.g. T-series grants), enforcement starts October 1, 2019. At the time of appointment, xTrain will check whether appointees have ORCID iDs. Appointments will be not be accepted for NIH review unless an ORCID iD is linked to the appointee’s eRA Commons Profile
  2. For individual fellowship and career development applications (e.g. F-series grants, K grants except for K12/KL2, enforcement starts January 25, 2020. 

eRA system validations will check whether applicants have ORCID iDs. Applications will not be accepted unless an ORCID iD is linked to the PD/PI's eRA Commons Personal Profile. Register for an ORCID iD or associate your ORCID iD with Stony Brook University by visiting the Stony Brook University Libraries ORCID page

Additional info excerpted from Extramural Nexus – Open Mike – posted August 5, 2019:

Enter once, reuse often. That’s the mantra of Open Researcher and Contributor Identification (ORCID), a non-profit organization that promotes the use of its unique digital identifier to connect researchers with their science contributions over time and across changes of name, location and institutional affiliation. With this in mind, in fiscal year 2020, NIH will begin requiring individuals supported by training, fellowship, career development, and other research education awards to have an ORCID iD linked to their personal electronic Research Administration (eRA) account. Continue reading →

2. New Centralized Notification for Unfunded Applications 

Posted by NIH Staff on August 26, 2019:

The more you know, and the more that can be sent in a single email, the better. Applicant organizations will begin receiving centralized email notifications listing applications that NIH does not intend to fund from the Advisory Council held approximately 14 months prior. Continue reading →

3. Clarifying Long-Standing NIH Policies on Disclosing Other Support and on Policies related to Financial Conflicts of Interest and Foreign Components

In mid-July, NIH published a Guide Notice (NOT-OD-19-114) “Reminders of NIH Policies on Other Support and on Policies related to Financial Conflicts of Interest and Foreign Components”. Its purpose is to clarify what is meant by foreign activities as they relate to other support and what NIH expects to be disclosed since NIH Grants Policy Statement (rev. October 2018). In addition to the Guide Notice itself, the following information below from Extramural News may be useful resource. Also see FAQs: Other Support & Foreign. For assistance, you may email grantscompliance@od.nih.gov

Excerpted from Extramural Nexus – Open Mike – posted August 11, 2019:

Who funds your current research? Make sure to let NIH know. It is required. Institutions and investigators must disclose all forms of what is termed “other support” when applying for and receiving NIH grants. Other support includes all resources, regardless of whether or not they have monetary value, available in direct support of an individual’s research endeavors. Continue reading →

4. SciENcv

The National Science Foundation is designating SciENcv (Science Experts Network Curriculum Vitae) as an NSF-approved template and is encouraging faculty to use SciENcv to prepare a biographical sketch for inclusion in an NSF proposal. NSF will continue to accept biographical sketches not prepared through use of SciENcv until implementation of the next iteration of the Proposal and Award Policies and Procedures Guide (PAPPG), which is estimated to be implemented in January 2020.

SciENcv is a researcher profile system for all individuals who apply for, receive or are associated with research investments from federal agencies. Multiple training resources are available on the SciENcv website. The following website resources may be of assistance to proposers preparing a biographical sketch using the SciENcv format:

5.  xTract Required Use for Training Grant RPPRs

Beginning with RPPRs due October 1, 2019, required data tables submitted with training grant (T15, T32, TL1, T90/R90) progress reports must be created via xTract. Because xTract is integrated with eRA Commons, some training data will be prepopulated in the system (e.g. trainee names). It is not mandatory to use xTRACT for new and renewal training grant applications at this time. For additional resources, see NOT-OD-19-108Data Tables and Instructions and xTract Help & Tutorials

6. Reporting Sexual Harassment in Science

In June, NIH launched a new webform that allows individuals to notify NIH about a concern that sexual harassment is affecting an NIH funded project at a grantee institution. The form can be submitted anonymously. For more information, see the February 2019 statement from NIH on sexual harassment in science or email GranteeHarassment@od.nih.gov to notify NIH about specific concerns.

OPD 2019-2020 Grant Writing Workshops

We are pleased to announce a full and diverse line-up of grantsmanship workshops for the 2019-2020 Academic Year to support faculty with submitting winning proposals. Please see our Fall schedule below and register for the workshops that interest you:

We have additional workshops slated for the Spring semester that include How to Write Successful Proposals for NSF CAREER, DoD Young Investigator and Other Grants for Early-Career Researchers; and Developing Center-level and Team Proposals - stay tuned for more information!

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