Important Reminders from the Office of International Academic Programs and Services for H-1B Employees and J-1 Exchange Visitors

The Office(s) of the Vice President for Research will be CLOSED as follows during this holiday season:
Thursday and Friday, November 23 and 24 - Thanksgiving Holiday
Monday and Tuesday, December 24 and 25 - Christmas Holiday
Monday and Tuesday, December 31 - January 01, 2019

Important Reminders from the Office of International Academic Programs and Services for H-1B Employees and J-1 Exchange Visitors

 

  • It’s imperative that H-1B employees and J-1 Exchange Visitors are engaged only in approved employment/activities.
    • H-1B employees must remain employed in the job title and at the required wage rate for the period of time and under conditions noted in the Labor Condition Application. Any material changes to terms of employment MUST be reported to the university’s Visa and Immigration Services (VIS) in advance. This includes changes to title, work locations, FTE adjustments, etc.
    • Likewise, please notify VIS in advance of any changes intended to the terms or conditions of J-1 Exchange Visitors’ programs. This includes materials changes to activity, sites of activity, and employment or payment not clearly listed on the Form DS-2019.
  • If a J Exchange Visitor or J-2 dependent family member is the victim or perpetrator of a serious crime, is seriously injured, suffers sexual abuse, or dies, contact VIS promptly, as such occurrences are required to be reported to U.S. Department of State. In addition, if the university, RF or Exchange Visitor have the potential to be named in litigation related to the Exchange Visitor Program, VIS and University Counsel should be notified immediately.
  • USCIS and Department of State may conduct site visits at any time, requesting details and documentation related to H-1B employment or J-1 Exchange Visitor programs.  These government agents should be directed to Visa and Immigration Services or the Office of General Counsel.
  • When employment is terminated prior to expiration of the H-1B petition, return transportation must be offered to the worker's home country.  Contact VIS and the university’s Department of Labor Relations for instruction and assistance.  The cessation of a J Exchange Visitor’s activities is to be reported to VIS promptly, but does not require an offer of return transportation.
  • J-1 Exchange Visitors are mandated by Department of State to have health insurance & medical evacuation insurance for the full duration of the J-1 program. Effective August 15, 2018, SUNY is under contract for Health Insurance with United Healthcare.  All Exchange Visitors must obtain coverage under the new company and will receive communication from Visa and Immigration Services.  J-1 Exchange Visitors should have no gap in health insurance coverage at any point.
    If you have any questions, please contact Visa and Immigration Services at 631-632-4385.
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