Update: Partial Federal Government Shutdown – Proposal and Award Review


NEW -  Important Information for Investigators with International Collaborations

Update: Partial Federal Government Shutdown – Proposal and Award Review

The Office of Sponsored Programs (OSP) is closely monitoring the partial Government Shutdown. While parts of the federal government (such as DHHS) are fully funded for the entire Fiscal Year ’19, other agencies are not.

Information in this guidance applies only to a number of affected agencies, such as:

Agriculture, Rural Development, Food and Drug Administration

  • National Institute of Food and Agriculture (NIFA)
  • US Forest Services (USFS)

Other USDA Agencies

Commerce, Justice, and Science

  • National Science Foundation (NSF)
  • National Oceanic & Atmospheric Administration (NOAA)
  • National Aeronautics and Space Administration (NASA)

Other Commerce Bureaus & Agencies and DOJ Agencies

Homeland Security

Homeland Security Operational Components

Transportation, Housing and Urban Development

Transportation Administrations

HUD Offices

Interior and Environment

  • Bureau of Indian Affairs (BIA)
  • Fish & Wildlife (FWS)
  • National Endowment for the Humanities (NEH)
  • US Geological Survey (USGS)

DOI Bureaus & Offices

State, Foreign Operations

State Dept. Bureaus and Offices 

The Office of Management and Budget (OMB) has published agency contingency plans along with FAQs and Special Instructions for Agencies Affected.

Affected Sponsor Applications

Grants.gov: It is expected that Grants.gov will be up and that proposals can be submitted, but they will not be forwarded to affected federal sponsor agencies. These applications will be in a holding pattern in Grants.gov.

Other: We will provide details on affected sponsor systems used for proposal submission, as they become known.

If a federal sponsor system has been shut down, applications will be submitted once these systems are back online.


Federal awards from affected agencies will not be issued during the federal shutdown. Awards that have already reached OSP prior to a shutdown will be processed accordingly.

Awards from affected agencies that have been issued an award/project/task number in Oracle can begin or continue work unless notification is received from the sponsor. Cooperative agreements could be affected if federal participation is required, but not available.

Once affected agency systems are back online, OSP will resume processing affected awards after all outstanding current proposals are submitted.


In the unlikely event a sponsor sends a stop-work order, OSP will immediately notify the PI. If you receive a stop-work order, send to osp_contracts@stonybrook.edu.

Budget Extensions

OSP will review Budget Extension requests and put them on hold until affected sponsor notification/approval processes are available.

Other Post Submission/Post Award Requests

For other requests not yet in OSP, please wait until those affected federal sponsor systems and staffing are available and use the standard process.

During the Shutdown

Affected federal agency operations cease during a shutdown. These federal agencies may temporarily stop making payments. Expect a lack of federal communications related to affected agency proposals and awards.

The Office of Sponsored Programs will continue with business as usual within any constraints created by unavailable sponsor systems and staff. OSP’s goal is to process items received to the extent possible.



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