NEW -  Important Information for Investigators with International Collaborations

Mar 09

Since this requirement was announced this has been the number one question we receive about it. Here is NIH's response:

If you are submitting a research or career development application and plan to propose the use of key biological and/or chemical resources, then you need to address in your application how you intend to authenticate these resources.

For due dates between now and May 24, 2016, the authentication plan should be included as an additional attachment (not as part of the research strategy) and it should be brief – no more than one page is suggested. The plan should include a description of the methods proposed to authenticate key resources prior to use and at regular intervals, if appropriate. Key resources and the methods for authentication will vary by research field. For example, applicants proposing to use cell lines should describe the method they plan to use to verify the identity of the lines, which might include short tandem repeat (STR) profiling. Authentication data should not be included in the plan.

For due dates after May 25, 2016, you will be required to use the new version of the application forms (FORMS-D). The PHS 398 Research Plan and PHS 398 Career Development Award Supplemental forms included in FORMS-D application packages will have a specific attachment field called “Authentication of Key Biological and/or Chemical Resources” that you will use for this information.

If you do not propose the use of key biological and/or chemical resources, then a plan for authentication does not need to be included. 

Oct 01

The new Add Multiple Trainees button on the training roster form allows you to upload trainees from an Excel file (*.xlsx or *.xls) or by copying and pasting a list of IDs.  You can use SOLAR IDs (e.g., 101223333) or NetIDs (e.g., rsmith).  To use the new feature:

  1. ​​Log in to the RCRS training database (
  2. ​Create a new roster or edit one of your existing rosters. 
  3. ​Press the Add Multiple Trainees button at the end of the roster, and then select a person identifier and an entry method. 
  4. ​If you are using direct entry, paste the NetIDs or SOLAR IDs into the text box.  If you are uploading an Excel file, select the Excel file, specify whether the file has headers, and identify which column contains the IDs.
  5. ​Press OK.  Each person with an ID in your list will be added to the roster.  If there are any IDs in the list that do not correspond to a person at Stony Brook, the system will display those IDs in a dialog box.
  6. ​Finally, do not forget to push Save!


Oct 02

Stony Brook University purchased a three-year site license for MATLAB software, Simulink, and companion toolboxes from Mathworks on Aug. 1. The new license agreement covers installation of the software on University-owned computers (including classrooms and labs), as well as home use (one installation on a personal computer per person) for all instructors, students, staff, and researchers.

Please visit the MATLAB software page for instructions on how to obtain the software and for a complete list of toolboxes included in the package. Users must first create a Mathworks account and activate the software before downloading and installing it on their computers.

A MATLAB listserv has been established as a way for users of this software to ask each other questions, develop solutions, and share information. The list is open to all subscribers with and email addresses.

To subscribe to the list, send an email to with the following information in the body:

SUBSCRIBE matlab-l FirstName LastName (replace FirstName and LastName with your own full name)

Once you are subscribed to the list, you can post questions to the community by

MATLAB will be visiting Stony Brook University in early October to give some presentations on its products and to answer questions from the community. A separate event invitation will be emailed out to the listserv.

For questions about the license agreement and what it entitles you to, please contact DoIT's Research Technologies team at

You may contact the Client Support Help Desk with technical questions related to downloading, installing, and configuring the software at (631) 632-9800 or by emailing

Oct 06

All faculty, staff and students accessing/using SBU IT systems should familiarize themselves with Policy P109, ‘Use of Information Technology’, available at Of note is the requirement at section 4.B ‘Personal Account Responsibility’:

Users are responsible for maintaining the security of their own IT Systems accounts and passwords. Any User changes of password must follow published guidelines for passwords. Accounts and passwords are normally assigned to single Users and are not to be shared with any other person without authorization by the applicable Systems Administrator. Users are presumed to be responsible for any activity carried out under their IT Systems accounts or posted on their personal web pages.

Any practices that involve sharing one password among many individuals (without authorization by an ‘applicable Systems Administrator’) should cease and desist as soon as possible. Please review your various IT access procedures and ensure that you comply with this important policy.

Questions may be directed to

Oct 10

Researchers at Stony Brook University and Stony Brook Medicine now have five times the capacity to share data with other institutions, thanks to an investment from the Division of Information Technology (DoIT) in bandwidth for Stony Brook’s research network.

DoIT increased bandwidth from 2Gbps to 10Gbps, a massive jump that will support current research, such as Stony Brook High Energy Physics (HEP) and the Institute for Advanced Computer Science, as well as new initiatives, such as those being led by the Department of Biomedical Informatics.

“We’re opening up the pipes for researchers,” said James Hart, DoIT’s director of data network services. “One of our top priorities is to expand research network capacity at Stony Brook so that specialized investigators have the power and range to conduct their studies.”

The greater bandwidth is available through the New York State Education and Research Network (NYSERNet), a non-profit organization that manages a private network connecting member institutions in New York State. NYSERNet is part of the larger Internet2 consortium, which connects research institutions across the United States, creating a second Internet devoted solely to academic collaboration.

NYSERNet allows researchers to send huge amounts of research data between institutions without competing with commercial Internet traffic, such as videos, forums, and e-commerce sites, that share the resources of the Internet as we know it. This is important, because researchers sometimes need to transfer petabytes worth of data. To put this in perspective, if it takes a normal music file one megabyte per minute to play, a petabyte-size MP3 file would play for 2,000 years.

“People used to have carriers who would pick up hard drives that had the data, package it  and ship it to other universities so they could put it in their machine and read it,” said DoIT Senior Network Architect Behzad Barzideh. “That used to be faster than having someone  transfer the data.” NYSERNet and Internet2 have removed the need to ship hard drives by opening up the pipes, thus improving the effectiveness of the network.

The High Energy Physics (HEP) group at Stony Brook is one project in particular that will benefit from the increased bandwidth. The group periodically receives data from the Large Hadron Collider in Switzerland that can take longer than a day to transfer at gigabit-per-second rates. With more bandwidth, HEP scientists have faster access to the data they need. “Our datasets are large, and we need lots of them locally to work most efficiently,” said Dean Schamberger, technical director of the High Energy Physics lab. “Even a factor of two more bandwidth will help a lot.”

Stony Brook has been a member of NYSERNet for the past 15 years and has opted for higher bandwidth whenever it has become available. This investment marks an aggressive and cost-effective push to connect Stony Brook with the best tools to support cutting-edge research.

For more information, contact Data Network Services – Infrastructure,

Mar 31

To The Campus Research Community:

RFSUNY’s Oracle E-Business Suite and related reporting applications will undergo a major upgrade from version 11i to 12. To implement this upgrade, it is necessary to shut down the Oracle Business system for five business days from Friday April 25 close of business to Monday May 5, 9am.

Following are the impacts by area on the campus research community 

Human Resources 

There will be no impact on HR processing. Paychecks for Friday, May 2nd will be processed without interruption.


The interface between Wolfmart and RF Oracle will be disabled during the shutdown. Departments are asked to plan accordingly and input all requests for Research Foundation funded purchases into the Wolfmart System no later than2:00 pm on Friday, April 25 to allow time for approvals and processing.  Procurement will accept EMERGENCY ORDERS ONLY, from Monday, April 28 through Friday, May 2 on case by case basis. These orders should be on paper requisitions.

No payments to vendors or reimbursements will be processed after 2:00pm on Friday, April 25. Normal processing will resume on May 5th.

Contact Procurement at 2-6010 with any questions

Grants Management

The Office of Grants Management will operate normally approving transactions within the limitations of the shutdown utilizing the snapshot data from Friday, April 25.

 Contact Grants Management at 2-9038 with any questions

Sponsored Programs

Sponsored Programs will hold the setting up of all new awards, projects and tasks.  Changes to existing accounts will also be suspended until May 5.  

Contact Sponsored Programs at 2-4402 with any questions

RF Reporting Systems

As part of this upgrade, PIAI, Quickview and Discoverer will be decommissioned and replaced with the new “RF Report Center”. Current reporting tools will be available through April 29. 

The RF Report Center will be made available May 5 and will offer functionality offered previously by PIAI, QuickView, Discoverer and MAS/MPS Reports. On-site training sessions for these new tools will be scheduled and communicated. 

For a quick introductory video on these tools, see:

Current RF security will be replicated into the RF Report Center providing all current users with the same level of access to information. Web Financial Reports will not be impacted and continue to be made available through the RF portal.

Contact Grants Management at 2-9038 with any questions

Related PC Upgrades

For the users in HR, Procurement, Grants Management, Accounting and Finance that use RF Oracle, DoIT Client Support will update the computers to meet the new Java and browser requirements of your PC. Those users who will only use the RF Report Center will not require any changes.

Contact Client Support at 2-9800 with any questions

RFSUNY has provided a web page with all project updates at Thank you for your patience and understanding as this SUNY-wide complex and critical project is completed. 

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