Grants Management

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Once an Award has been accepted, and an account established, the Office of Grants Management (OGM) helps Principal Investigators, Project Directors and their respective staffs to manage the project. It does so by monitoring financial activity according to sponsor terms and conditions. The office of GM provides guidance on a wide variety of financial transactions, accounting services, and a range of informational reports.

Procuring Goods and Services

Overview of Procurement
How to purchase and insure different research materials
Cash Advances
What they can be used for and how to get one

Effort Certification and Reporting Technology (ECRT)

Overview of ECRT
Benefits of ECRT
Effort Reporting Guidance Documents
Helpful resources
Effort Reporting Training Videos
Helpful training resources
Forgot Password or User ID?
Log-In assistance
Have Questions?
For more information

Equipment Insurance

Overview of Equipment Insurance
Coverage on equipment
Insuring Equipment
How to apply, how much it covers, and claims and deductibles

Authorized Signatories (E-RAS)

Electronic Record of Authorized Signatures (E-RAS)
How to keep a record of authorized signatures for your project

Independent Contractors

Overview of Independent Contractors
Conditions for involving consultants
About Consultants
How to compensate independent contractors

Personnel Services

Income Fund Reimbursable
Understanding IFR transactions
Salaries, Stipends and Fringe Benefits
How to compensate personnel
Fellowship
How to include fellows in research
Participant Stipend
Three-month Summer Salary
How to manage summer salaries on research grants

RF Business System

Getting a RF Portal Account
Instructions for accessing the portal
RF Report Center
Viewing integrated information from SUNY RF
Monthly Award and Project Summaries
Finding reports on expenditures
Requesting Appropriate Access
Who to contact
Helpdesk and Support
Where to get assistance

Travel

Overview of Travel
Policy governing travel for research
Procurement Office
The Procurement Office's Travel Policies
Fly America Act
How to comply to the Fly America Act
Electronic Foreign Travel Request
How to apply to travel abroad
Travel Advances
Receiving and using a travel advance
Travel on NSF Awards
National Science Foundation awards and administration guide on travel
Travel Guide
This guides serves as the travel requirements for the Research Foundation for SUNY.

Financial Reporting and Award Closeout

Overview of Financial Reporting and Award Closeout
Financial Specialist sevices
Billing, Financial Reports and Close Out
Preparing financial reports for awards
Payment Information
Physical and electronic payments
Grants Management
Phone: 631-632-9038
Fax: 631-632-9147

Staff Directory

Organization Chart

News

Changes to the Fair Labor Standards Act (FLSA) Affect Employees and Budgets on Research Grants and Contracts - Jun 06

OMB Uniform Guidance 2 CFR Part 200 - Jan 13

RFSUNY Oracle Shutdown Impact at Stony Brook University (Apr 25 – May 5) - Apr 16

RF Report Center to replace PIAI, QuickView and Discoverer - Apr 16
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Forms

Featured Content

Cost Accounting Standards Policy
Electronic Record of Authorized Signatures (E-RAS) Online System
Research Foundation Portal
Grants Management Guides
Quickguide on Recharge/ Service Centers

FAQs

What are the compensation rates regarding Graduate Research Assistants?

Graduate Research Assistants are eligible for tuition remission. Policy may be found at this site.

How is a traveler reimbursed?

Research Foundation funded reimbursements must use the RF Independent Contractor Services Form and complete the travel section of the form. Original receipts are required. Consultants may only be reimbursed for their actual receipted meal expenses. They cannot claim the diem that is allowed employees and must have actual receipted expenses.

Being reimbursed with RF funds must use the Travel Voucher

My account shows that it has been suspended, how do I correct that?

Accounts are automatically suspended if they have not been confirmed for a year or longer. Look for the accounts that have been identified as suspended and confirm that the Delegate information is accurate by:

  1. Clicking on an account number.
  2. If you do not need to make any changes to your Delegates, click on the Save and Confirm button.
What are significant obligations?

Significant obligations are unpaid positions held as an officer, trustee, director, employee or consultant for a for-profit or not-for-profit entity, that would reasonably appear to directly and significantly affect (i.e., have a relevant and consequential effect on)  the work proposed for funding external and selected internal funding.

How do I view Account Expenditure Summary (AES) Reports using the E-RAS System?

Click here for detailed instructions on viewing and searching for AES Reports.

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Events and Training

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