Export Controls

The Office(s) of the Vice President for Research will be CLOSED as follows during this holiday season:
Monday and Tuesday, December 24 and 25 - Christmas Holiday
Monday and Tuesday, December 31 - January 01, 2019

Guidance/Procedures for the Campus Community
Export and Related Campus Policies
Presentations and Online Courses
Training, Brochures and Awareness Videos
Articles, Letters, Opinions, Comments

Introduction to Export Controls

What are Export Controls?

Export controls are a body of federal regulations that regulate:

Disclosure, shipment, use, transfer, or transmission of any item, commodity, material, technical information, technology, software, or encrypted software for the benefit of a foreign person or foreign entity anywhere (including the transfer of controlled information within the U.S. “deemed export”).

Transactions and the provision of services involving prohibited countries, persons or entities based on trade sanctions, embargoes and travel restrictions.

Certain transactions with persons or entities designated on a federal restricted parties lists.

Common Definitions and Terms

Common Acronyms

Do I Need to Comply?

All members of the Campus Community must comply with U.S. export control laws when conducting any Activity

(1) on University controlled premises, or

(2) on behalf of the University at any domestic location, or

(3) on behalf of the University at any foreign location.

Please refer to P212 for definitions of Campus Community, Activity and University.

How Do I Comply?

The Office of the Vice President for Research provides a variety of campus training resources and guidance documents (step by step procedures) to support the Campus Community with their compliance with export control laws.

What Can Happen if I Don't Comply?

Penalties, fines, and sanctions (and in some cases jail time) can be imposed on the individual and/or the university for violation of the regulations. Voluntary disclosures can be made by the University to the federal agencies and may result in reduced penalties and/or sanctions if it is found that a violation had occurred.

How Can I Contact SBU's Export Control Officer?


How to Comply

Guidance and Procedure Documents for Compliance

While most university and research activities do not require an export license, there are times even when you are conducting research or teaching that an export license, documentation of a license exception and/or a technology control plan will be required for compliance with the regulations.


Restricted Party Screening - Who Should be Screened

How to Conduct a Restricted Party Screening

Foreign Person Employee Guidance

International Collaborations Guidance

International Visitor Guidance


Conferences - Hosting, Attending or Presenting Guidelines

Electronic Communications Guidance

International Shipment and Transfer Guidance

Shipper Self-Assessment Review Procedure

International Travel Guidance


Classification of Item/Information Procedure

Purchase of Goods Guidance

Software and Encryption Guidance

Other than Tools of the Trade Self Assessment Review Procedure taking items outside of the U.S. that do not qualify as Tools of the Trade

Record Keeping Requirements

Federal Record Keeping Requirements

Reference Documents to Guidance/Procedures Above

Appendix 1: Terms as Used in the Guidance/Procedures Documents

Appendix 2: Category Definitions for Restricted Party Screening

Questions - Contact SBU's Export Control Officer

  • Email: susan.gasparo@stonybrook.edu or osp_exportcontrol@stonybrook.edu
  • Phone: 631-632-1954
  • Online Form which can include attachments (NetID and password is required)



Research Foundation of SUNY and State University of New York Institutional Commitment to compliance with federal export regulations

Research Foundation for SUNY, Export Control Guidance

SUNY, Export Control Guidance

Stony Brook University Export Control Policy (P212)

Stony Brook University Confidential Export Control Escalation Policy

Training Resources

The Office of the Vice-President for Research has the following training resources available to all faculty, staff and students to assist with compliance with the federal export regulations.

December 7, 2016 Recorded Presentation by Don Fischer, attorney and principal of Fischer and Associates

Export Controls: Training and Awareness (NetID and password required)

In Person Trainings

To request a presentation, please contact the Office of Research Compliance at 2-9036.

Collaborative Institutional Training Institute (CITI), recommended as follows:

Faculty, Staff and Students Conducting Research Export Compliance for Researchers

Faculty, Staff and Students as Appropriate to Research Area Export Compliance for Biosafety Export Compliance and International and Foreign Waters Export Compliance When Using Technology in Research

Faculty, Staff or Students Involved in International Activities Export Compliance and United States Sanctions Programs Export Compliance and Collaborations Export Compliance and Distance Education Export Compliance for International Shipping

Faculty, Staff or Students involved in Purchasing Activities Export Compliance for Purchasing

Non-Research Faculty and Staff in Campus Academic/Research Areas Introduction to Export Compliance

Staff in Office of the Vice-President for Research Export Compliance for Research Administrators

Staff in University Business Offices Export Compliance for Operational Departments

Go to out CITI Training page to learn how to access CITI

Go to top