Glossary 

AAU Institutions: Association of American Universities is composed of America’s 65  leading research universities. Our member universities earn the majority of competitively awarded federal funding for research that improves public health, seeks to address national challenges, and contributes significantly to our economic strength, while educating and training tomorrow’s visionary leaders and innovators.

Academic & Support: Education and support costs capture spending at Stony Brook incurred to deliver the educational mission. These costs include all of the expenses of the university which are not specifically related to the hospital, auxiliary services, housing, athletics, RF sponsored research, fundraising and other non-education activities.  The category includes the cost of instruction, departmental research that is not separately budgeted, administration student services, scholarships, academic support and library, and general university administration, such as information technology, utilities, and operations & maintenance.

Attrition: Savings come from staff or faculty who are currently in their roles but who leave during the year through a natural process, such as retirement, resignation, elimination of a position, personal health, or other similar reasons.

Auxiliary Enterprises: At Stony Brook, the Auxiliary Enterprise function includes both residence halls and food service. Both functions exist to furnish goods or services to students, faculty or staff. A fee is charged that is directly related to the cost of the goods or services. The distinguishing characteristic of auxiliary enterprises is that they are managed as essentially self-sustaining operations.

Broad Based Fees: In accordance with State University of New York Policy 7804, Stony Brook University charges certain fees in addition to the tuition fee for students enrolled at the University. These broad-based fees are generally charged to all enrolled students to finance discrete activities that benefit the student body, excluding those activities that are part of the core instructional program. Broad-based fees include the Intercollegiate Athletics Fee, Campus Recreation Facilities Fee, Student Health Services Fee, Technology Fee, and the Transportation Fee. Information regarding the SUNY mandated College Fee is also provided on this page.

CARES Act: The Coronavirus Aid, Relief, and Economic Security (CARES) Act introduced in Senate (03/19/2020) to provide emergency assistance and health care response for individuals, families, and businesses affected by the 2020 coronavirus pandemic. To provide emergency assistance and health care response for individuals, families, and businesses affected by the 2020 coronavirus pandemic.

Clinical Practice: A fund whose existence is authorized by the UUP contract. It is used to allow physicians and dentists to earn clinical practice plan income through the distribution of net patient care revenue.

Contractual Services: Campus services such as grounds and facilities maintenance, dining services, and cleaning services that are contractually outsources to a third-party provider.

CSI: Contractual Salary Increases: Contractual salary increases negotiated at the state level.

Debt Service: Funds required to cover the repayment of interest and principal on a debt generally for large capital expenditures.

Faculty Student Association (FSA): The Faculty Student Association at Stony Brook University is a not-for-profit 501(c)3 auxiliary services corporation, licensed by the State University of New York. FSA provides more than 25 services that contribute to the quality of campus life in a flexible, efficient, and responsive manner to support the mission of the Stony Brook campus.

Fixed Costs: Non personnel costs that must be paid to operate; includes costs for Electric, Gas, Water, Fuel, Administrative Overhead, Contract Services, Food Services, Mail & Messenger and Telephone & Telegraph, etc. FTE (Full-time Equivalent): The number of hours/days of work required of an employee to obtain full work status.

Fringe Benefits: New York State funded benefits including:

• New York State Retirement Plan (including pension)
• Paid Time Off (including vacation, holiday, sick and personal leave)
• State Health Insurance (options include Empire Plan, HMOs and Opt Out Program)
• No-Cost Family Dental and Vision Plans
• Deferred Compensation Plan
• Life Insurance and Disability Insurance
• New York State Flex Spending Account (FSA) 
• U.S. Savings Bond Payroll Savings Plan
• College Savings Plan
• Tuition Assistance Programs
• Employee Assistance Program

Gross Tuition: The full price charged to students excluding fees before reductions for items such as uncollectible tuition, financial aid, waivers, and other adjusting items.

Healthcare: Includes Stony Brook Hospital, CPMP (Clinical Practice Management Plan) and LIVH (Long Island Veterans Home).

Hospital and Clinics: This category includes all expenditures, except depreciation, associated with the operation of the Hospital including nursing expenses, other professional services, general services, administrative services, patient services, fiscal services and charges for the physical plant operation.

IFR: is short for “Income Fund Reimbursable.” Fees and charges for specialized products or services, such services as Student Health, Recreational and Intercollegiate Athletics, Meal Plans and Technology and so on.

IPEDS: Integrated Postsecondary Education Data System the core postsecondary education data collection program for NCES National Center for Educational Statistics.

Maintenance and Operation: The maintenance and operation function consists of the services related to the maintenance of existing grounds and facilities, the cost of utilities (electricity, water, gas, fuel and sewage), and the planning and design of physical plant expansion and modification.

Net Tuition: Gross tuition plus interest income less uncollectable tuition uncollectible tuition, financial aid, waivers and other adjusting items.

New York State Appropriations:  Funding approved by the Legislature in the State Operations Budget. Funds are used to support direct expenditures of New York State agencies. These funds include  tuition/fee revenue and direct State Tax Support.

OTPS (Other than Personnel Services): Expenses that are not related to personnel.  Examples are Supplies, Equipment, Telephone, Travel. Operating charges including Instructional Supplies and Materials, Travel, Conferences, Office Supplies, Software, Equipment Purchases, etc.

Out of State Students: Non-New York State resident students including international students.

PPE: Personal protective equipment, commonly referred to as "PPE", is equipment worn to minimize exposure to hazards that cause serious workplace injuries and illnesses.

PPP: Established as part of the CARES Act, The Paycheck Protection Program is a federal funded (potentially forgivable) loan designed to provide a direct incentive for small businesses to keep their workers on the payroll during the COVID 19 crisis.

Research: This function includes all expenditures for programs specifically organized to produce research outcomes. Research funding can be awarded to Stony Brook by an external agency or separately budgeted by the State of New York.

Salaries & Wages: This class of expenditure represents payments for personal services and temporary services, rendered by employees who are paid from university funds.

Self-Sustaining Operations: Units that provide specialized products or services, such as Dorms, Meal Plans, Dining Services, Transportation, Student Health, Recreation, Intercollegiate Athletics and Technology that charge fees independent of tuition sufficient to cover the cost of their operations.

State Aid to Students: Includes all financial assistance provided by the state to undergraduate and graduate students in the form of outright grants, trainee stipends, and fellowships and scholarships administered by the institution (such as TAP – Tuition Assistance Program).

State Tax Support/State Support: New York State funds sourced taxpayers’ dollars approved by the Legislature in the State Operations Budget used to support direct expenditures of New York State agencies (Academic Programs, Library, Instructional Costs, Non-Instructional Support Services, Student Services, Maintenance & Operations, General Administration and Institutional Services).

Stony Brook Foundation: The Stony Brook Foundation is a private 501(c) (3) nonprofit organization. It exists to advance the goals and strategic plan of Stony Brook University by raising and managing private funds on the University’s behalf to support the mission of Stony Brook University.

Student Services: This function includes central administrative services, admissions, financial aid, student records, counseling services, and student activities whose primary purpose is to contribute to student’s emotional and physical wellbeing, and to their intellectual, cultural and social development outside the context of the formal instruction program. It is intended to expand the educational experience of the student by supporting general recreational activities established to support special groups and organizations.

SUTRA (State University Tuition Reimbursable Account): Funds designated for the retention and expenditure of tuition revenue comprised of revenues and costs associated with over enrollment and Summer Sessions. All costs for summer adjuncts, summer special academic work associated with accreditations, assessments, etc. reside in SUTRA.

Unidentified Budget Reductions: As yet unidentified budget reductions needed to balance the operating budget.

University Advancement: The Stony Brook University Advancement Department connects and builds relationships with friends, foundations, corporations and alumni to raise funds for the University, Stony Brook Medicine, the Long Island State Veterans Home and related funding priorities that advance the University's mission.

Utilities: Represents one expense types within OTPS (other than personal service). Utility allocations are budgeted by commodity and include fuel, electric, gas, water and sewage. It also includes funding for energy management systems and operations of the cogeneration facility.

Vacancy Savings: Is the projected savings if we do not fill any currently open positions.