Advarra Submission Guidelines

Complete Your Advarra Application at the Advarra CIRBI™ Website once the myResearch IRB submission has been reviewed and released per the local submission guidelines for studies reviewed by an external IRB.

The email notification from the Office of Research Compliance confirming institutional
sign off for Advarra to complete the protocol review for SBU must be included in the
initial submission to Advarra.

The Center for IRB Intelligence (CIRBI)  is Advarra's web-based electronic platform, which supports the entire IRB process, from initial submission and review to study closeout.

• All users must register prior to accessing the CIRBI system. To register, go to   cirbi.net and click on "Sign Up". A temporary password will be sent to the e-mail account specified at the time of registration. Users are required to change their password when logging into CIRBI for the first time.
• All study-related contacts must also be registered in the CIRBI system prior to completion of an online protocol application. Therefore, it is recommended that any individual who intends to use CIRBI immediately register in order to facilitate future research submissions.
• To submit a research proposal follow the directions/prompts found within CIRBI and the Smart Form: CIRBI uses Smart Form technology, which directs users to complete only those sections of the application that are directly applicable to the research study. Users will be prompted to upload all required study documents into the Smart Form. The Smart Form may be completed in one session or multiple sessions by saving the form and accessing it later.
• First-time CIRBI users are encouraged to contact the Advarra Customer Service Team via email to intitutions@advarra.com with any questions or concerns.

NOTE #1: At the time of your initial protocol submission to Advarra, please include the Sponsor's template Informed Consent Form with the Office of Sponsored Programs approved injury language included in track changes. Advarra will then convert the Sponsor's Consent Document into the Advarra/SBU approved ICF by incorporating additional mandatory language on your behalf..

NOTE #2: If Advarra is a central IRB (cIRB) for an established study, SBU may join the study with an investigator application. Please ensure Lu-Ann Kozlowski, Lu-Ann.Kozlowski@stonybrook.edu is listed as institutional contact to ensure communication with the local ORC office.