RF Purchasing Dollar Thresholds
Purchasing Dollar Thresholds
Please be advised that effective January 1, 2021, the RF Procurement Policy has been updated to increase the threshold for federal procurements from $10,000 to $50,000. For additional information, please see “Methods of Procurement when using Federal or Federal Flow Through Funds” located within the policy.
To encourage competitive procurement, the following guidelines are established:
Methods of Procurement when using Federal or Federal Flow Through Funds:
| Total Purchase Amount |
Requirements for Solicitations of Bids or Proposals |
|---|---|
| Up to $50,000 |
No requirement for solicitations of bids or proposals. When the suppliers are used repeatedly or on an ongoing basis for various procurements within this range, pricing and quality of goods and services must be reviewed periodically and the results maintained in a supplier procurement file. |
| $50,000 to $250,000 |
Solicitation of bids or proposals required, and procurement requires selection from a minimum of two written or verbal quotes. |
| over $250,000 |
Solicitation of written bids or proposals required and procurement requires selection from a minimum of three written bids or proposals. Also, requires a cost or price analysis which at a minimum should include making independent estimates before receiving bids or proposals. |
Methods of Procurement when using Non-Federal Funding Sources:
| Total Purchase Amount |
Requirements for Solicitations of Bids or Proposals |
|---|---|
| Up to $50,000 |
No requirement for solicitations of bids or proposals. When the suppliers are used repeatedly or on an ongoing basis for various procurements within this range, pricing and quality of goods and services must be reviewed periodically and the results maintained in a supplier procurement file. |
| $50,000 to $250,000 |
Solicitation of bids or proposals required, and procurement requires selection from a minimum of two written or verbal quotes. |
| over $250,000 |
Solicitation of written bids or proposals required and procurement requires selection from a minimum of three written bids or proposals. |