23/24 Lapsing Funds Calendar

State Financial Cutoff Dates Announced for SBU Fiscal Year-End

Ensure that your state financial transactions are attributed to the correct fiscal year using the cutoff dates for each transaction type.

Expenditures must be charged to the fiscal year in which the goods or services are received.

Year-end Cutoff Dates

For more details on cutoff dates: Click Here

View the Calendar here

Highlights

Orders for goods and services charged to the 2023/2024 fiscal year must be received no later than June 30, 2024.
Goods received and services completed after 6/30/2024 will be paid with 24/25 funds.

Date	Deadline Type
Date4/12/2024	Deadline TypeProcurement of Commodities and Services of $75,000 or more should be submitted by this date. The Office of the State Comptroller (OSC) has 75 days to review all orders of $75K or more. * To ensure orders are charged to the 2023-2024 fiscal year, you must receive your goods or services no later than June 30, 2024.
Date4/26/2024	Deadline TypeAll requisitions $50K - $74.9K requiring competitive advertising and solicitation of quotations should be submitted by this date. * To ensure orders are charged to the 2023-2024 fiscal year, you must receive your goods or services no later than June 30, 2024.
Date5/10/2024	Deadline TypeLast Day for Purchasing to Notify Vendors of cutoff dates
Date5/21/2024	Deadline Type Last day for VP rollovers to be identified. * Your department's internal cutoff date will be earlier than 5/21/24. Check with your VP coordinator.
Date5/31/2024	Deadline Type All requisitions less than $49,999.99 should be submitted by this date. This includes commodities and services available on OGS contract. * To ensure orders are charged to the 2023-2024 fiscal year, you must receive your goods or services no later than June 30, 2024.
Date6/21/2024	Deadline TypeWolfMart punchout orders from vendors that can guarantee two-day delivery (e.g. WB Mason, Intivity, Fisher, and VWR) should be submitted by this date.
Date6/30/2024	Deadline TypeLast day of the fiscal year. Last day for Human Resources Services to submit salary refunds.
Date7/26/2024	Deadline Type Last day to submit all Travel and Non Travel reimbursable expenses to Procurement for processing. * All Travel and Non Travel expenses must be accrued by 6/30/2024 in order to be paid with 23/24 funds. Last day to submit all invoices to Procurement for processing. * All goods and services must be received or completed by 6/30/2024 in order to be paid with 23/24 funds. Goods received and services completed after 6/28/2024 will be paid with 24/25 funds.
Date 8/2/2024	Deadline Type Last day for VP areas to submit budget transfers - State (State Purpose Fund 10)* Last day for VP areas to submit journal transfers - State (State Purpose Fund 10)* Last day for VP areas other than Acctg to process journal transfers & budget transfers - State (State Purpose Fund 10)* Last day to request an increase to contract encumbrances (AC340 transactions)* * Your department's internal cutoff date will be earlier than 8/2/2024. Check with your VP coordinator.
Date 8/23/2024	Deadline Type Last day for all lapsed Procurement activity.
Date 9/6/2024*	Deadline Type Cancellation of all remaining encumbrances by SUNY. Last day for VP areas to submit budget transfers - all Funds other than State* Last day for VP areas to submit journal transfers - all Funds other than State* Last day for VP areas other than Acctg to process journal transfers & budget transfers - all Funds other than State*

*There are NO exceptions on cut-off dates.

Annual Calendar