Human Resources Coordinator (SBUH)

FSA's Mission is to maintain and enhance the quality, diversity, cost, and value of food in the campus dining programs, improving fiscally prudent and affordable food plans for students While ensuring the availability of desired and appropriate merchandise, products, and services for the campus community; Fostering and supporting the campus' core mission of academics, research, scholarship and intellectual creativity, inclusivity, and sustainability.

Position Summary

The Human Resources Coordinator at SBUH aids with and facilitates the human resources and payroll processes at the Stony Brook University Hospital (SBUH).  This role also provides administrative support to the human resource function, including record keeping, filing, and HRIS entry.  This position will be responsible for union member hiring (Union Local 1199), including recruiting, onboarding, and orientation.  The Coordinator uses moderate initiative and discretion to perform substantial administrative tasks to support the Assistant Director of HR at SBUH and the FSA Human Resources Director.  This position is responsible for providing a wide variety of technical, clerical, and administrative support, including word processing; database manipulation; spreadsheet development; desktop publishing to create, edit, format, and produce reports, forms, and correspondence; maintaining records, data, and files; and supporting financial and business functions of the Association.  Coordinate the HR SBUH office inquiries.  Work with Leadership staff to provide general office support as necessary/required.  Arrange, organize, and support requested meetings and functions.

Required Qualifications

• Associate or Equivalent Education.  A GED/high school diploma plus one year of functional experience may be a substitute.
• Experience as an Administrative Assistant to a senior-level professional.
• Proficiency with Windows-based software, including the Internet, Teams, Google Drive, Calendar, and Microsoft Office Suite, including Word, PowerPoint, Access, Publisher, and Excel.
• Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information. 
• Ability to follow oral and written instructions and assume responsibility with general guidelines and direction
• Ability to communicate effectively through verbal, written, and visual channels using traditional methods plus electronic technology (e.g., video, audio, computers, and telecommunications).
• Possess strong time management skills.
• Ability to relate effectively to co-workers, advisors, community, and professional leaders.
• Ability to work with diverse audiences and maintain cultural sensitivity.
• Proven track record of maintaining the highest level of confidentiality.
• Prior experience working with the Human Resources Department
• Detail Oriented
• Takes initiative and ownership of assigned projects
• Ability to meet travel requirements associated with this position. 
• Ability to work flexible hours, including evenings and weekends, as appropriate

Preferred Qualifications

• Bachelor’s Degree
• Human Resource Information Systems (Data entry, report generation)
• Experience with union members

Responsibilities/Essential Functions

• Assist with the day-to-day operations of the Human Resources functions at the SBU Hospital 
• Assist with the hiring process, recruitment, and onboarding/ orientation.
• Recruit, onboard, and complete orientation for all non-management positions and new hires
• Prepare all new hire packets and verify accurate completion of forms and ID’s.
• Assist with interoffice forms, including new hires, change of status, and terminations.
• Assist with recruitment and interview processes 
• Maintain employee files.
• Input background checks.
• Compose and distribute sensitive correspondence for union members 
• Assist with human resources compliance, benefits, and payroll.
• Schedule meetings and interviews.
• Enter new hires and personnel changes into payroll/ HRIS systems.
• Keep bulletin boards, required postings, and employee posters current in all common areas.
• Create ad-hoc reports on HR-related matters.  
• Assist with creating and processing employee status change forms.  Review all forms before processing to ensure all information is clear, complete, and accurate.
• Provide clerical and administrative support.
• Coordinate and assist with HR/ Payroll projects (meetings, training, surveys, etc.) 
• Conducts audits of payroll, benefits, and other HR programs and recommends corrective action.
• Maintain SBUH attendance tracking
• Provide weekly reports to Hospital management.
• Assist with developing standard operating procedures related to HR Administration functions to enhance internal operations and workflow.
• Provide administrative support to the Administrative Team on confidential matters. 
• Provide administrative support and assistance, including planning, purchasing necessary supplies, and assisting with set-up and clean-up for meetings/events.  
• Other duties as assigned.

 

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FSA is an employer and educator recognized for valuing AA/EEO and Protected Veterans and Individuals with Disabilities.

Additional Details

• Salary: $62,400 yearly
• FLSA Status: Exempt, Full-time (37.5 hours per week)

 

Benefits

• Dental Insurance 
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision Insurance
• 403(b) Tax-sheltered annuity plan (TSA)

How to Apply

Review of applications will begin immediately, and the position will remain open until a qualified pool of candidates is obtained.

Applicants need to:

Complete Employment Application

Apply on Indeed

Attach/upload a resume to the online application in Microsoft Word or PDF format.

 

No relocation or VISA Sponsorship is available.

FSA may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. ;If you require an accommodation to participate in the selection process, you are encouraged to contact Human Resources at (631) 632-9306.